SKILLS AND KNOWLEDGE ESSENTIAL TO THE JOB

• Experience in providing administrative support at a senior level.
• Experience supporting international events or conferences.
• Advanced administration skills.
• Excellent interpersonal, oral and written communication skills.
• Superior typing skills.
• Excellent organisational skills including electronic and paper-based file management.
• Excellent time management and prioritising skills.
• Proven ability to develop and manage relationships with a range of people.
• Ability to work under pressure, establish priorities and set and achieve work goals.

Character Education, Round Square CEO, and conference organisers.

• Manage and have oversight of the Conference registration information
• Liaison with the Barker College Parents’ Association regarding its active support of the Conferenc

OVERALL PURPOSE OF THE POSITION

• As a Round Square school, Barker College has been invited to host the 2026 Round Square
  International Conference for up to 1,300 delegates in September. The Administration Assistant will
  play a key role in providing executive administrative support to the Head of Character Education in

the lead up and during the conference.

• The successful applicant will work closely with an external conference organiser and the internal

Steering Committee to support the overall success of the conference.

PRIMARY DUTIES & RESPONSIBILITIES

• Provision of executive support to the Head of Character Education, including calendar management,

meeting preparation, minute-taking, and drafting correspondence.

• Liaison with the appointed Conference organising company. The Administration assistant will act as

the central point of contact between the Head of Character Education and the external event
management team, ensuring clear communication, timely updates, and smooth coordination of

deliverables.

• Maintain organised records of meetings, documents, and timelines; manage filing systems; and

support the preparation and distribution of conference materials.

• Assist with the drafting and dissemination of communication to speakers, delegates, sponsors, and

internal stakeholders

• On-Site Conference support including co-ordination of real-time communication between the Head of

Character Education, Round Square CEO, and conference organisers.

• Manage and have oversight of the Conference registration information
• Liaison with the Barker College Parents’ Association regarding its active support of the Conference

including the co-ordination of billet families.