Administration Assistant at Dutton One

Sydney, Western Australia, Australia -

Full Time

Start Date

Immediate

Expiry Date

29 Dec, 26

Salary

75000.0

Posted On

30 Sep, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Industry

Financial Services & Insurance

Description

Full job description

Company Description

Dutton Automotive is Australia's largest retailer and wholesaler of pre-owned luxury, prestige, exotic, family and commercial vehicles. Established in 1911, we've built our reputation on delivering exceptional customer experiences, innovation, and industry-leading service.

As part of the global Sojitz Corporation, a Japanese conglomerate employing around 27,000 consolidated employees with 86 branches and offices, and over 540 subsidiaries and affiliates across the world.

With 16 dealerships nationwide, more than 220 team members, and exciting growth plans ahead, there's never been a better time to join Dutton Automotive. We're also proud to be a Co-Major Partner of the Essendon Football Club, reflecting our commitment to supporting the communities we're part of.

Job Description

Dutton Automotive is looking for an Administration Assistant to join our Wholesale team in Brisbane South-East.

This is a varied, hands-on position supporting the day-to-day administration and accounting functions of our wholesale automotive operations. You will work closely with the Administration Manager, Finance team, Site Management and our vehicle Buying team, gaining exposure across vehicle administration, accounts and stock management.

Previous automotive industry experience will be highly regarded, but isn't essential. We're also interested in candidates with strong administration, accounts or bookkeeping experience who are keen to develop their career within the automotive industry.

What you'll be doing

Your responsibilities will include:

Processing and approving supplier invoices and maintaining supporting documentation.
Reconciling supplier statements and assisting with account queries.
Supporting accounts payable and accounts receivable processes.
Assisting with month-end reconciliations, reporting and vehicle stocktakes.
Assisting with vehicle sales administration, including invoices, contracts and transfer documentation.
Maintaining accurate vehicle costs and stock information.
Following up vehicle transport ETAs and confirming vehicle arrivals.
Supporting the Corporate Buying team with administration and reporting.
Preparing and distributing Stock on Hand reports.
Processing staff timesheets and submitting information to Payroll.
Assisting with staff reimbursements and site expenditure administration.
Supporting month-end processes and P&L reviews.
Providing general office administration and ad hoc support to the wider team.

Qualifications

What you'll bring

To succeed in this position, you'll ideally have:

Previous experience in an administration, accounts or bookkeeping position.
Automotive dealership or vehicle administration experience will be highly regarded but is not essential.
Strong numerical skills and confidence working with invoices, reconciliations and financial information.
Excellent attention to detail and a high level of accuracy.
Strong organisational and time-management skills.
The ability to manage multiple priorities in a fast-paced environment.
Strong written and verbal communication skills.
Confidence communicating with suppliers and internal stakeholders.
A proactive approach to identifying and resolving discrepancies.
The ability to work independently while contributing to a collaborative team.
Strong computer literacy and the ability to learn new systems quickly.
Experience with automotive dealership management systems such as Eclipse would be advantageous.

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Responsibilities