About the role

The successful applicant will be required to assist with but not limited to:

General Administrative Duties

• Coordinate and carry out all office administration including reception, mail, couriers, greeting clients and filing
• Answer and screen phone calls
• Maintain a clean and safe workspace, and abide by workplace health and safety policies and procedures
• Schedule jobs using TradyOne Booking system
• Liaise with owners and real estate agents as required in a timely manner
• Action emails
• Quoting & Invoicing - MYOB (AccountRight)
• Ordering Stock
• Data Entry
• Filing
• Provide exceptional customer service
• Co-ordinating the services and maintenance of fleet vehicles
• Maintaining inventory for uniforms and office supplies as required
• Help Manage the FBEC bookings email inbox and schedule jobs in TradyOne as directed by the Operations Managers and / or Directors
• Actioning job reports from previous days as required
• Liaising with the Purchasing Manager
• Certificates of electrical safety
• Managing the on call schedule and organising
• Ensure deposit and completion payments are paid, and liaising with accounts on overdue accounts

SKILLS & EXPERIENCE

 Experience:

Intermediate Admin experience in a similar role or industry

Skills and experience

• Experience in an Administrative Assistant role
• Basic to Intermediate Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Excellent verbal and written communication
• Basic problem solving and dispute resolution
• Organised and able to meet deadlines
• Basic MYOB experience preferable (AccountRight)
• Experience in the Electrical Industry is an Advantage
• On the job training will be provided
• Ability to work in a team and individually

You must be reliable and willing to work to the best of your abilities at all times. This is a fast paced office and the ability to multi-task is a must. 

• We will not accept recruitment agencies or phone calls.