About the role
Balfour Beatty is a leading international infrastructure group. We finance, develop, build, and maintain the vital infrastructure that we all depend on.
We are currently seeking a dedicated and organised Administrator to join our team on a full-time basis to support our Isle of Skye Reinforcement Project.
This role will be site-based, initially supporting the reinforcement phase in Fort Augustus, before transitioning to the Isle of Skye as the project progresses. Flexibility is key, as the successful candidate will provide vital administrative support across both locations.
This is an exciting opportunity to be part of a major infrastructure project, ensuring smooth operations and supporting project teams on-site.

What you’ll be doing

• In conjunction with the relevant Project Manager and Site Staff – keep a up to date plant sheet recording all on-hire and off-hires. Updating the Plant sheet on a weekly basis and pass to Team Coordinator for input onto Oracle R12 - remove
• In conjunction with the relevant Project Manager maintain Risk Registers in line with contract requirements - remove
• Ordering plant and material from internal and external supplies – arranging transport if required and liaising with Plant Desk if repairs/replacements are necessary.
• Enter all Waste / Special Waste Transfer notes onto the Environmental Database at the end of each month. Check all new subcontractors have full licenses and enter onto database
• Control of all Incoming and Outgoing Correspondence, Project Files , Standards Library, Design Log, Minutes of Meetings and other project related documentation.
• Issue and maintain Site Start up Packs for Contracts
• Take meeting minutes as required by the Project Manager
• Checking that all vehicles are allocated to the correct contract on a weekly basis, monitoring permit to drives and drivers report. Use of the Masternaut system would be advantageous.
• Ensure general health and safety is maintained and project related administration duties carried out in line with Business Management System as and when required
• General duties for example: Minutes of Meeting, Photocopying and Scanning and any other ad hoc assistance as required by the company.
• Maintaining absence/sickness/holiday trackers for weekly paid operatives
• Cover reception when required – screen telephone calls, deal with messages and enquiries
• Cover plan of the day when required
• Book conference rooms – internally and externally for team meetings
• Any other admin task that maybe required by their line manager / project manager
• Input invoices accurately and in a timely manner onto the WIMS system for payment

• In conjunction with the relevant Project Manager and Site Staff – keep a up to date plant sheet recording all on-hire and off-hires. Updating the Plant sheet on a weekly basis and pass to Team Coordinator for input onto Oracle R12 - remove
• In conjunction with the relevant Project Manager maintain Risk Registers in line with contract requirements - remove
• Ordering plant and material from internal and external supplies – arranging transport if required and liaising with Plant Desk if repairs/replacements are necessary.
• Enter all Waste / Special Waste Transfer notes onto the Environmental Database at the end of each month. Check all new subcontractors have full licenses and enter onto database
• Control of all Incoming and Outgoing Correspondence, Project Files , Standards Library, Design Log, Minutes of Meetings and other project related documentation.
• Issue and maintain Site Start up Packs for Contracts
• Take meeting minutes as required by the Project Manager
• Checking that all vehicles are allocated to the correct contract on a weekly basis, monitoring permit to drives and drivers report. Use of the Masternaut system would be advantageous.
• Ensure general health and safety is maintained and project related administration duties carried out in line with Business Management System as and when required
• General duties for example: Minutes of Meeting, Photocopying and Scanning and any other ad hoc assistance as required by the company.
• Maintaining absence/sickness/holiday trackers for weekly paid operatives
• Cover reception when required – screen telephone calls, deal with messages and enquiries
• Cover plan of the day when required
• Book conference rooms – internally and externally for team meetings
• Any other admin task that maybe required by their line manager / project manager
• Input invoices accurately and in a timely manner onto the WIMS system for paymen