Job Title: Administration Assistant
Location: Port of Tilbury
Role Type: Full time / Permanent
Salary: £25,000-£28,000
Forth Ports is one of the UK’s largest and most dynamic port operator groups, playing a key role in connecting the UK with Europe and beyond. As a multimodal ports owner and operator, we are at the forefront of delivering innovative port-related services. With our recent pledge to achieve carbon neutrality by 2032 and Net Zero status by 2042, we are committed to sustainability and driving the expansion of the UK’s renewable energy sector, particularly offshore wind. Now is an exciting time to join our team as we embark on this transformative journey towards a greener future.

SKILLS AND QUALIFICATIONS:

• Excellent organisational and administrative abilities
• Strong numerical and written communication skills with high attention to detail
• Ability to negotiate and influence staff, customers, and suppliers
• Good working knowledge of Microsoft Office packages
• Confident using PC-based systems and databases
• Knowledge of customs clearance processes is desirable
• Experience with time and attendance or payroll systems (for Payroll role)
• Understanding of invoicing and financial data (for Accounting role)
• Ability to prioritise tasks and work flexibly across different clerical duties
• Commitment to accuracy, confidentiality, and continuous improvement
• Full right to work in the UK

ABOUT THE ROLE

We are looking for two organised and proactive individuals to join our team at Berth 26, providing effective operational and clerical support to the CCEP management team. You will ensure the accurate and timely input of critical financial, planning, and payroll data into key systems, helping the operation run smoothly and efficiently.

KEY RESPONSIBILITIES:

• Provide accurate statistical information to the management team as required
• Liaise with Facilities Management to raise, track and communicate maintenance requests
• Assist with customs clearance administration for imports and exports
• Upload customer data into the Warehouse Management System (WMS)
• Collate and investigate ship statistics for invoicing purposes
• Collate self-bill data and resolve discrepancies for invoicing
• Maintain personnel data relating to overtime, sick pay, and holiday records
• Manage time and attendance systems and generate reports
• Order and allocate PPE in line with individual requirements and budget
• Raise purchase orders and manage associated invoicing tasks