COMPANY OVERVIEW

Make and Share is a design studio and fabrication workshop located in Ballinakill, Co Laois.
We specialise in designing, fabricating , and installing unique and creative event and activation structures & immersive installations.
Check out www.makeandshare.ie to learn more about what we do.

QUALIFICATIONS & SKILLS:

• Proven experience in an business administrative role in a small business/start up environment with a keen interest in varied tasks from processing expenses to posting on social media.
• Bookkeeping & basic marketing/social media experience an advantage
• Proficiency in Xero (or similar accounting/book keeping software) advantage
• Strong organisational skills with exceptional attention to detail.
• Proficiency in Google Workspace (Calendar, Email, Docs, Sheets, Slides etc) and other relevant tools.
• Familiarity with project management software (e.g. ClickUp, Asana, Monday.com) is highly advantageous.
• Ability to handle multiple tasks and prioritise effectively in a fast-paced setting.
• Excellent verbal and written communication skills.
• A proactive and solutions-focused attitude, with the ability to work both independently and collaboratively.
  Employment Type: Hybrid, or Onsite - Let us know your preference.

ROLE OVERVIEW:

We are seeking a proactive and organised Full-Time Business Admin Assistant to join our dynamic team. This role will play a key part in supporting the smooth running of the business by managing administrative tasks, coordinating events, and ensuring the team operates efficiently. You will contribute to maintaining a positive and productive workplace environment.

KEY RESPONSIBILITIES:

Administrative Support

• Process employee expenses and timesheets promptly and accurately.
• Manage supplier invoices, ensuring timely approvals and payments.
• Provide day-to-day administrative assistance to the Company Owner and Director of Operations.
• Assist in maintaining & filing company records and documentation.
• Support with preparing reports and presentations as required.

Bookkeeping & Financial Administration

• Maintain accurate financial records and transactions using Xero and Hubdoc software.
• Responsible for bookkeeping tasks, including reconciliations and expense tracking

Office Management

• Maintain and monitor office supplies, placing orders as needed to ensure the team has what they need to work effectively.
• Keep the office environment organised and running smoothly.

Calendar & Project Admin Coordination

• Manage the company calendar, scheduling meetings, project deadlines, and other important events.
• Organise and coordinate employee events and team-building activities.

Marketing & CRM Management

• Assist with social media posting and basic marketing administration.
• Update and maintain the customer CRM system to ensure accurate records.
• Keep the company’s photo and video library managed and up to date.
• Regularly update and maintain portfolio decks to showcase our latest work.

Research

• Assist in conducting research projects delivering reports on findings.