Administration Assistant at Gallagher

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

17 Jun, 26

Salary

0.0

Posted On

19 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Reception Duties, Front Of House Representation, Facilities Maintenance, Stock Ordering, Event Organization, Communication, Presentation Preparation, Correspondence Management, Work Health And Safety Compliance, Time Management, Organizational Skills, Attention To Detail, IT Skills, Microsoft Office, Customer Service

Industry

Insurance

Description

Introduction At Gallagher Bassett, we're there when it matters most because helping people through challenging moments is more than just our job, it’s our purpose. Every day, we help clients navigate complexity, support recovery, and deliver outcomes that make a real difference in people’s lives. It takes empathy, precision, and a strong sense of partnership—and that’s exactly what you’ll find here. We’re a team of fast-paced fixers, empathetic experts, and outcomes drivers — people who care deeply about doing the right thing and doing it well. Whether you're managing claims, supporting clients, or improving processes, you’ll play a vital role in helping businesses and individuals move forward with confidence. Here, you’ll be supported by a culture that values teamwork, encourages curiosity, and celebrates the impact of your work. Because when you’re here, you’re part of something bigger. You’re part of a team that shows up, stands together, and leads with purpose. Overview Gallagher Bassett (GB) is Australia and New Zealand’s premier third party claims administrator. We manage claims on behalf of insurers, brokers, government bodies and self-insured organisations. We are part of the leading global risk management and insurance group Arthur J Gallagher & Co. Life at GB is an adventure - often fast paced, unpredictable, challenging and deeply rewarding. It is social and engaging, with our unique and positive culture underpinned by The Gallagher Way – values lived daily by our people. In addition to a supportive and inclusive team culture, we also offer supportive learning and career pathways and provide ongoing access to training and career development. We invest in our people through strong succession planning and have a number of mentoring and training programs available. Due to internal progression, we have a new opportunity for an enthusiastic and dynamic Administration Officer to join our team. Reporting to the Executive Assistant to the General Manager NSW Workers Compensation, you will provide local support to the branch across a range of administrative and reception duties, and have the opportunity to work with a variety of internal and external stakeholders. Based in our Parramatta offices, this role is pivotal to contributing to Gallagher Bassett’s commitment to insured clients. How you'll make an impact Undertake general reception and administrative support duties for the branch; Represent GB as the front of house representative for visitors and deliveries, and ensuring compliance to security processes and procedures; Maintain office facilities, mail sorting, and stock orders, as well as acting as the liaison with facilities vendors regarding repairs etc; Assist in the organisation of branch events and celebrations, including communications and catering; Work closely with our Sydney CBD administration staff, including travel to this branch as required; Coordinate office communications including Fortnightly Connect emails, branch updates, staff acknowledgements and general enquiries from staff; Prepare presentations and slide packs for national Quarterly Connect meetings; Manage incoming correspondence from a range of channels and in various formats; Contribute to work, health and safety compliance and initiatives; Collaborate with the broader administration and executive support functions; Participate in key business projects and initiatives, as well as other general administrative support to teams. About you Previous experience in an administration or reception role, and/or demonstrated experience in undertaking administrative duties in a fast-paced environment; Strong customer service skills with a friendly and helpful attitude; Exceptional time management and organisational skills; Excellent attention to detail, with strong IT skills (particularly with Microsoft Office applications); Highly developed communication skills, with the ability to engage at all levels of organisation and with a varied set of stakeholders; Enthusiastic, with a strong sense of team and collaboration. To be considered for this opportunity you must have right to live and work in Australia when applying. Agency applicants will not be considered for this position. Gallagher Bassett is an Equal Opportunity Employer and Indigenous Australian applicants are encouraged to apply. As a member of the Diversity Council Australia, we recognise the importance of, and embrace diversity in the workplace. We will make reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant with a disability, unless the accommodation would impose an undue hardship on the operation of our business. Compensation and benefits On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits. Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve: 4 weeks annual leave plus up to 2 weeks additional purchased Lifestyle Leave Novated Leasing opportunities Two paid volunteer days annually Health Insurance Discounts with our Group Insurance Plan Employee Stock Purchase Program Paid parental leave Other benefits include: Flexible and hybrid work arrangements Mental Health and Wellbeing Support for yourself and immediate family members Employee Recognition Awards and Service Milestone Recognitions Peer Support Program Annual flu vaccinations Access to Reward Gateway – discount offers at over 350 retailers! And more... We value inclusion and diversity Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work. Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest. Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws. Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Responsibilities

The role involves undertaking general reception and administrative support duties for the branch, including representing the company as the front of house representative and managing facilities tasks like mail sorting and stock orders. Additionally, the assistant will coordinate internal communications, prepare presentations for national meetings, and manage incoming correspondence.