JOB SUMMARY

We are seeking a highly motivated and organised Administrative Assistant to join our team. The successful candidate will provide essential clerical and administrative support to to the Contracts, Database & Invoicing Team. This role requires a detail-oriented individual with excellent communication skills and the ability to manage multiple tasks efficiently.

SKILLS

• Proficient in clerical and administrative tasks with a strong attention to detail.
• Experience with data entry and maintaining accurate records is essential.
• Competent use of Microsoft packages, particularly Excel
• Ability to achieve deadlines
• Good numeracy skills
  As part of the interview process, we will be conducting an Excel test to assess skill level.
  This is a maternity cover role and is expected to end in February 2027.
  We look forward to welcoming a dedicated Administrative Assistant who is eager to contribute positively to our team!
  Job Types: Fixed term contract, Full-time
  Contract length: 9 months
  Pay: £24,570.00 per year

Benefits:

• Company pension
• Health & wellbeing programme
• Life insurance
• On-site parking

Application question(s):

• This is a fixed term role, expected to run to February 2027 - is this suitable for you?

Work authorisation:

• United Kingdom (required)

Work Location: In perso

• Create new contracts on the internal system, ensuring details are accurately entered.
  · Maintain existing contracts, add and remove equipment, amend cover levels.
  · Process contract renewals.
  · Produce invoices on a weekly basis form the auto invoice programme in Siclops.
  · Produce manual invoices as per customer requirements.
  · Calculate credit amounts and produce credit notes.
  · Raise PM calls when required.
  · Maintain shared e-mail inbox for contract related queries.
  · Assist customers and internal stakeholders with contract related queries via e-mail and telephone.
  · Provide admin support to the Internal Sales team and Account Managers.
  · Review reactive and PM calls on Siclops from the Contract Admin call status.
  · Undertake any other duties as appropriate within your competence, as required by line manager.