The following are the core responsibilities of the admin assistant. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: a. Typing letters, reports and associated documentation as requiredb. Liaising with external agencies such as hospitals and community services, ensuring referrals are processed efficientlyc.
Manage referral enquires in an effective mannerd. Action all incoming emails into the generic email accounte. Process referral letters as requested including using electronic referral system (ERS)f. Scanning of patient related documentation and attaching scanned documents to patients healthcare records as requestedg.
Input and code data on EMIS clinical systemh. Answer incoming phone calls regarding referrals, transferring calls or dealing with the callers request appropriatelyi. Maintain the general diary recall systemj. Manage all administrative queries as necessaryk.
Maintain the electronic RIP registerl. Liaise with the Medical Examiner Southampton (MES) and coroners office and produce coroner reports as necessarym. Document workflow and data entry of clinical correspondence into the patient electronic recordIn addition to the primary responsibilities, the admin assistant may be requested to: a. Partake in audit as directed by the administrative managerb.
Support administrative staff, providing cover during staff absencesc. Maintain a clean, tidy, effective working area at all timesd. Support the administrative manager with general administrative tasks as requestede. Carry out system searches as requeste

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