Administration Assistant at Sime Darby

Port Moresby, National Capital District, Papua New Guinea -

Full Time

Start Date

Immediate

Expiry Date

30 Apr, 26

Salary

0.0

Posted On

30 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Business Administration, Microsoft Office, Stakeholder Engagement, Confidentiality, Professionalism, Qualifications Management, Meeting Coordination, Report Preparation, Data Management, General Administration, Communication, Logistics, Presentation Preparation, Customer Engagement, Time Management

Industry

IT Services and IT Consulting

Description

Company : Hastings Deering (PNG) Limited About Us: Hastings Deering (PNG) Limited is one of the largest Caterpillar dealer networks in the world. We sell, service and support the complete range of Caterpillar machinery used in the mining, construction, agricultural, materials handling and government sectors. Over the last 75 years, we have built a reputation for hiring and developing the industry’s best and delivering an exemplary level of service to our customers and colleagues. About the Role: We currently have an excellent opportunity for an Administration Assistant to join our Learning and Development team based in Port Moresby. This role primarily exists to provide administrative support to the Manager and the Business Unit/Section managers in a confidential and efficient manner. Reporting to the Learning Manager, your competency and experience will include: Ensure safety goals are achieved through personal commitment, no harm to self or others and participation in safety initiatives. Provide confidential and efficient administrative support to the Manager and others as required End-to-end qualifications program management administration, including Enrolment and support, Scheduling and logistics, Completion and records management & Invoicing Organize and facilitate meetings including teleconferences, video conferences and Microsoft Teams Liaise with trainers, participants, and internal stakeholders to support smooth qualification delivery Record and prepare Minutes of meeting Prepare weekly reports via Word and Excel as directed for email distribution Manage the flow of incoming and outgoing correspondence and initiate follow up actions where necessary Arrange conferences (including catering), appointments, travel details, functions and entertainment Coordinate and prepare presentations including PowerPoint Maintain accurate qualification and compliance data across training management systems Perform general administration tasks, e.g. photocopying, scanning, laminating, binding Other ad-hoc duties as directed. About You: You will bring the following skills and experience to the role: Tertiary Qualifications in Office Management or Business Administration. Year 12 Certificate is required. Minimum two (2) years’ experience working in an RTO (with understanding of the qualifications process). Excellent computer knowledge, working with Microsoft Office and workday. Proven stakeholder and customer engagement with a high degree of confidentiality, professionalism and confidence. “Only Port Moresby based candidates are required to apply” To express interest in this challenging and rewarding role, submit your application including current updated CV, copies of certificates, references, valid police clearance and apply via Workday Career page. To Apply: Click on the “Apply” button. Enquiries: Please call our HR Team on (675) 300 8300 Only Shortlisted candidates will be contacted. Applications close Friday 13th February 2026. Sime is a partner of choice for the world's best brands in the Automotive and Industrial Equipment sectors. We deliver sustainable value to our stakeholders through operational excellence, high performance standards and good corporate governance. Founded in 1910, Sime Darby Berhad today has a workforce of approximately 30,000 employees and a presence in 18 countries and territories across the Asia Pacific region. It is listed on the main market of Bursa Malaysia. To explore exciting career opportunities in our Motors operations in Australia, click the link below: Sime Motors Australia Career Site

Responsibilities

The Administration Assistant will provide administrative support to the Learning Manager and other managers, ensuring efficient management of qualifications programs and facilitating meetings. Responsibilities also include managing correspondence, preparing reports, and maintaining compliance data.