Role Description The Administration Assistant is a part-time, on-site role based in Willoughby, NSW. This role supports the day-to-day operations of the office by handling incoming calls, greeting visitors, and managing general enquiries in a professional and courteous manner. Responsibilities include preparing and filing documents, maintaining digital and physical records, updating spreadsheets and databases, and providing clerical support such as data entry, scanning, and photocopying. The Administration Assistant will assist with scheduling appointments and meetings, coordinating with internal team members and external partners, and helping with basic executive administrative tasks when required. The role also involves monitoring office supplies, supporting basic invoicing or document tracking, and contributing to a well-organized, efficient workspace.Qualifications Strong Administrative Assistance and Clerical Skills to manage documents, records, data entry, and general office tasks.
Professional Phone Etiquette and Communication skills, including clear verbal and written communication with clients and team members.
Experience providing Executive Administrative Assistance or supporting senior team members with scheduling, correspondence, and follow-up tasks.
Proficiency with common office software (e.g., Microsoft Office or Google Workspace) and basic familiarity with spreadsheets and email systems.
High attention to detail, strong organizational abilities, and reliable time management skills.
Ability to work on-site, collaborate effectively in a small team, and handle multiple tasks with minimal supervision.
Previous experience in an office, administration, or customer service role is preferred; experience in construction or property-related industries is an advantage.
Relevant certificate or qualification in business administration or a related field is beneficial but not mandatory.
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