Target FM are looking for an Administration Assistant to join our growing team.
Target-FM are an award-winning business, winning ‘Best New Business’ Scotland 2022, ‘Best Professional Service Provider’ Lothians 2022 as well as a commendation for ‘Best Business 2022’ from West Lothian Chamber of Commerce.
Are you looking for an exciting new role in a fast-growing business? This might just be the role for you. As an Administration Assistant, you will be working within our Maintenance Helpdesk team, providing a first-class service to our clients.
Target-FM have seen continued sustained growth over the last period. As we look to the future, we are looking to build on our established team, allowing us to continue growing without compromising our dedication to a first-class service to our clients.
Target-FM offer National Reactive maintenance, PPM & Compliance Services, Account Management; as well as Project Management, delivered by our 24/7 Helpdesk and operational team based in Livingston.
At Target-FM we collaborate with our clients to create longstanding partnerships, built on exceptional customer service, improving efficiencies and providing value. We pride ourselves on being a true partner to our clients, providing a personal touch to Facilities Management where every client is important.
As an Administration Assistant with Target-FM, you will be an essential part of the operational structure and key to the successful growth of the business.

SKILLS REQUIRED

· Experience working in an office environment.
· Excellent written and verbal communication.
· Computer literate with experience working with Microsoft Outlook, Excel & Word.
· Experience working in maintenance or facilities management is desirable but not essential.

· Point of contact for clients and suppliers via telephone and email.
· Collation of supplier reporting assisting the wider operations team.
· Updating and closing of reactive, PPM and quoted works on our CAFM system, along with updating clients and client portals in real time when required.
· Book engineer visits directly with the clients’ sites, ensuring attendance at a convenient time.
· Collation of weekly/monthly client overview reports.
· Type up quotations and uplift requests for clients pending management sign off.