Full job description

Administration Assistant

Reports to: Corporate & Executive Support Lead

Direct Reports: Nil

Location: Broadford

Status: Part-Time

Hours: 20-25 hours per week, Flexible.

Taungurung Land and Waters Council (TLaWC) is the voice of the Taungurung people, a people with a strong sense of shared identity, self-determining in the management of Country and culture. As a Registered Aboriginal Party, TLaWC upholds the interests of the Taungurung people with emphasis on economic, social and cultural well-being. TLaWC's focus is to preserve the past, protect the present and strengthen the future of the Taungurung Nation, which occupies a large part of Central Victoria.

Benefits to working with TLaWC include:

• Paid days off over the Christmas period and your birthday
• Access to TLaWC pool vehicles
• NFP Salary sacrifice benefits
• Training and development opportunities
• Confidential EAP
• Contributing to useful and rewarding work
• Working with a supportive and empowering team that are passionate about Traditional Owner rights and the health of Country

About the Role

The Administration Assistant provides front-of-house reception and general administrative support services across TLaWC. You'll ensure visitors, community members and stakeholders receive a professional and welcoming experience while supporting the efficient operation of the Broadford office.

Key Duties include:

• Welcome visitors, community members and stakeholders and manage reception and visitor sign-in processes
• Answer and direct incoming telephone enquiries and monitor shared inboxes
• Assist with filing, scanning, records management, mail and courier requirements
• Support accommodation and travel booking processes
• Prepare meeting rooms, assist with catering and support organisational events and workshops
• Monitor staff amenities and kitchen supplies, and assist with office maintenance requests
• Support pool vehicle booking administration and asset register updates
• Maintain stationery and office supply levels

Key Selection Criteria:

• Experience in administration, reception or customer service
• Excellent interpersonal and communication skills
• Strong organisational skills and attention to detail
• Proficiency in Microsoft Office applications
• Ability to manage competing priorities
• Professional and confidential approach to work
• Current Victorian Driver Licence

To work with TLaWC, applicants must have:

• An understanding of the importance of Country to Traditional Owners and the recognition of Taungurung as Traditional Owners
• An ability to communicate sensitively and effectively with Traditional Owners
• A commitment to self-determination
• Adherence to the TLaWC code of conduct