Administration Assistant at University of Melbourne

Parkville, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

20 May, 26

Salary

85328.0

Posted On

19 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Operations Management, Invoicing, Procurement, Client Liaison, Safety Compliance, Chemical Manifest Management, Contract Induction, Staff Induction, Equipment Maintenance, Logistical Support, Data Management, Communication Skills, Detail Orientation, Cultural Sensitivity, OHS Procedures

Industry

Education Administration Programs

Description

Role type: Part-time (0.6FTE); Fixed term until March 2027 Faculty: The Faculty of Arts Department/ School: Robert Cripps for Cultural Conservation Salary: UOM 4 - $80,400 - $85,328 p.a. plus 17% super Support specialist conservation projects / Engage with art and heritage conservation / Collaborate with a dynamic team Apply now to contribute to the preservation of cultural heritage and support a vibrant conservation team. Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. Your next career opportunity As an Administration Assistant at Grimwade Conservation Services, you'll play a crucial role in supporting the delivery of specialist conservation treatments and projects. You will have the opportunity to manage administrative operations, liaise with clients, and ensure compliance with safety standards, all while contributing to the preservation of cultural heritage. Your responsibilities will include: Manage Administrative Operations: Oversee daily tasks such as mail distribution, telephone enquiries, and procurement of office supplies. Ensure Accurate Invoicing: Collaborate with the Finance team to issue, reconcile, and cross-check client invoices, resolving any issues efficiently. Maintain Safety and Compliance: Conduct OHS lab inspections, manage the Chemical Manifest, conduct contract and staff inductions and ensure equipment maintenance and safety procedures are followed. Support Conservation Projects: Assist with basic conservation tasks under supervision and provide logistical support for meetings and events. You may be a great fit if: You are a detail-oriented graduate with a keen interest in conservation and the arts, possessing strong communication skills and the ability to manage administrative tasks effectively. You may also: Have experience in an administrative role involving invoicing and procurement. Possess excellent attention to detail and data management skills. Demonstrate strong communication skills and a collaborative approach. Appreciate cultural sensitivity and cross-cultural issues in conservation. Be familiar with health and safety procedures related to chemical use. For further information, please refer to the attached PD. What we offer you We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including: Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being Progressive, considerate leave provisions to empower your work-life balance Salary packaging and access to a range of discounted services including Bupa health insurance Health and well-being services including a leading Employee Assistance Program For more information check out our benefits page! Your new team – The Robert Cripps Institute for Cultural Conservation The Robert Cripps Institute for Cultural Conservation was established in 2025 as a University-wide institute at the University of Melbourne hosed by the Faculty of Arts and supported strategically by the Office of the Deputy Vice Chancellor Research. Enabled by a transformative $15 million donation from Minsmere Pty Ltd, a subsidiary of the Cripps Foundation the new Institute aims to address pressing global challenges to cultural heritage, including climate change, armed conflict, economic impact and the growing demand for specialist conservation expertise. The aim of the Institute is to transform the cultural health of the nation and our region through world-class research, education and training, and community and industry programs that drive sectoral evolution and demonstrate the highest standards in partner-engaged cultural conservation. Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We believe the diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb. We're committed to a barrier-free recruitment process and ongoing workplace support, providing reasonable adjustments throughout. We warmly encourage applications from people with disabilities. For assistance, please contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments'). Contact details for other enquiries are located at the bottom of this page. Find more information for applicants requiring reasonable adjustments. Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians. Our Indigenous strategy, Murmuk Djerring outlines our investment and support for Aboriginal and Torres Strait Islander staff and students. Indigenous applicants are encouraged to connect with "Korin-Korin" our Indigenous Employment & Development team at oied-hr@unimelb.edu.au for further information and support. Please note: This role requires current valid work rights for Australia. Visa sponsorship is not available. A Working with Children Check (WWCC) is required for all positions. If successful, we'll guide you through the WWCC application process during onboarding and reimburse the cost. Join Us and unlock your career potential If this role is right for you, please apply with the following documents: Resume Cover Letter outlining your interest and experience The responses against the Selection Criteria^ (found in the Position Description) Learn more about the application process, including tips and FAQs. For recruitment queries, email Oliver at hr-careers@unimelb.edu.au. Include the Position Number and Job Title in the subject line. Please do not send applications to this email address. For job-specific queries, refer to the contact details in the Position Description. Applications close: 5 March 2026 11:55 PM; Melbourne time zone. Position Description: JR-010146 - Administration Assistant - PD.docx JR-010146 - Administration Assistant - PD.pdf Explore leadership opportunities to shape the future and growth of the University of Melbourne - Executive Opportunities Welcome to the University of Melbourne – where our vision for positive societal change creates impact. Join our community of world-class thinkers, where innovation thrives, and your ideas shape the future. Why choose us? You'll work among the best, pushing the boundaries of knowledge with passion. Whether you're driving groundbreaking research, inspiring the next generation through teaching, or providing essential professional services, we empower you to excel. At the University of Melbourne, your potential is our priority. Elevate your career, make a real difference, and be part of a diverse community that values your unique contribution. Your journey to professional and personal growth starts here. Discover more at - https://about.unimelb.edu.au/ At the heart of our mission is a commitment to enriching society through education and research. Through our strategy "Advancing Melbourne," we're not just shaping our own future; we're shaping the future of the state, the nation, and our global community. Together, we propel Australia forward, positioning it as an ambitious, forward-thinking leader on the world stage. Our staff play a key role in elevating Australia's reputation and influence globally. Your contributions are the driving force behind our ambition to be a leading force for positive change. Join us, and let's advance Melbourne – and the world – together. Discover more The University has committed to a strategic vision which aims to create a thriving, fair and diverse university community, working together respectfully to make a difference to each other and in the world. Join us on our journey to build a future where everyone in our community can feel a strong sense of belonging, and diverse perspectives fuel success. Discover more Want to know more about us, our processes, or future opportunities? We would love to connect with you! Get in touch with our friendly Talent Acquisition team at hr-careers@unimelb.edu.au

Responsibilities

The Administration Assistant will manage daily administrative operations, including mail, inquiries, and procurement, while ensuring accurate invoicing through collaboration with the Finance team. Responsibilities also involve maintaining safety and compliance standards through lab inspections and managing chemical manifests, alongside providing logistical support for conservation projects.