ABOUT US

Here at VMCH our services are as diverse as the people we support. As a for-purpose organisation, compassion, respect, and inclusion aren’t just words to us, they guide us in everything we do. While we’ve been around for over a century, we’re always moving forward. We stay true to who we are by supporting people and families to live their best lives, providing a place to call home and spaces to learn and grow.
If you meet the above criteria and are passionate about making a positive difference in people’s lives, we would love to hear from you! Visit our careers page for other opportunities - https://careers.vmch.com.au/jobs/search
You may be required to undertake a video screening interview and online assessments as a part of the recruitment process.
To work at VMCH, you will be required to supply proof of work rights and a NDIS Worker Screening Check.
We do not accept unsolicited resumes, emails and phone calls from recruitment agencies.

ABOUT THE ROLE

• Maintain timesheets and rostering system with planning in advance and filling vacant shifts on the roster, ensuring accurate and timely data entry for more than 200 employees to ensure a smooth transition to the payroll system, The services provided must be of the highest quality whilst maintaining optimal efficiency and cost effectiveness.
• Provide administration support to Residential Services Manager (RSM) as required;
• The Administration Officer is responsible and accountable for the day-to-day activities of the office, ensuring that administrative and reception services are provided to residents, visitors and staff. Provide reception duties including meeting and greeting residents, their families, staff, and other customers and directing them appropriately, answering telephone calls, transferring calls, and taking messages, directing enquiries as appropriate and in a timely manner;
• Manage and maintain filing system ensuring all documents are filed in a systematic, organised manner, Order office supplies, ensuring adequate supplies of stock and equipment
• Manage and process petty cash transactions.
• Collate, code and copy invoices for accounts payable processing.
• Arrange training and education for staff in collaboration with the Learning & Development team.

You are an enthusiastic, motivated, self-starter who is eager to learn and grow. To be considered for these roles, you will need:

• Certificate III or higher in Business Administration or extensive experience in high level administration roles;
• Previous experience of 3-4 years in rostering systems preferable in aged care or health care sector
• Previous experience in providing high level customer service in a busy work environment.
• Knowledge and experience of using rostering and payroll systems will be an advantage.
• Strong organisational skills, attention to detail and ability to meet deadlines.
• Excellent communication skills, verbal and written