Key Responsibilities

1. Travel & Ticket Booking

• Book domestic and international air tickets for management, employees, and business visitors.
• Coordinate flight schedules, ticket changes, cancellations, re-bookings, and refunds.
• Arrange hotels, airport transfers, transportation, and other travel requirements.
• Coordinate with travel agencies and airlines for best available options.
• Maintain records of travel bookings, itineraries, and related expenses.

1. Personal Assistant / Management Support

• Provide day-to-day Personal Assistant (PA) support to senior management.
• Manage appointments, calendars, schedules, and reminders.
• Coordinate personal and official meetings as required.
• Handle confidential documents and management-related information with discretion.
• Follow up on important tasks and pending matters assigned by management.

1. Meeting & Appointment Coordination

• Schedule and arrange internal and external meetings.
• Coordinate with participants and confirm meeting timings.
• Arrange meeting rooms, online meetings through Microsoft Teams/Zoom , and required equipment.
• Prepare meeting agendas, documents, presentations, and other materials when required.
• Record important action points and follow up with concerned departments.

1. Administrative Coordination

• Draft and send professional emails, letters, notices, and other correspondence.
• Maintain administrative records, documents, files, and reports.
• Coordinate with HR, Finance, Purchase, Production, Logistics, and other departments.
• Handle incoming calls, messages, visitors, and official correspondence.
• Assist in organizing management visits, client visits, business meetings, and company events.

1. Follow-Up & Daily Coordination

• Maintain a daily task list and ensure timely follow-up on assigned activities.
• Coordinate with internal teams and external parties on behalf of management.
• Track pending approvals, documents, payments, bookings, and other requirements.
• Provide timely updates to management regarding important pending matters.
• Handle urgent and ad-hoc administrative responsibilities as required.
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