Administration Coordination Supervisor at Downer Group

Enoggera, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

31 Aug, 26

Salary

0.0

Posted On

02 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Coordination, Team Leadership, Records Management, Document Control, Stakeholder Engagement, Data Management, Procurement, Invoicing, Microsoft Office, Scheduling, Quality Assurance, Compliance

Industry

Civil Engineering

Description

We’re proud to announce a major milestone for Downer. Downer has been awarded the Property and Asset Services (PAS) contract to deliver base and estate services across their two largest regions NSW/ACT and QLD. This is a significant milestone for our business and our enduring 80+ year relationship with the Australian Defence Force. We’re inviting applications to join our permanent workforce at QLD Gallipoli Barracks as an Administration Coordination Supervisor. We’re committed to building a workplace where everyone feels respected, valued, and empowered to contribute. If you’re passionate about contributing to Defence capability and want to be part of a high-performing, inclusive team – express your interest today. What You’ll Do This role offers a broad scope, with key responsibilities including: * Provide senior administrative coordination and day-to-day leadership to site-based Admin Coordinators across the Works Centre. * Coordinate and standardise administrative processes, reporting, records management and documentation in line with Defence and Downer requirements. * Support Works Centre and PAS Managers through accurate scheduling, correspondence, procurement, invoicing and data management. * Maintain data integrity and compliance across systems such as Objective, GEMS and INX, supporting audits and quality assurance activities. * Act as a professional point of contact for internal and external stakeholders, fostering strong working relationships and service excellence. What You’ll Bring * Proven experience in an administrative coordination or senior administration role within a corporate or operational environment. * Strong organisational skills with the ability to manage competing priorities and support a small team in a fast-paced setting. * Experience in records management, document control and business systems (experience with Objective or GEMS is advantageous). * High attention to detail, confidence working with data, and advanced Microsoft Office capability. * A collaborative, people-focused approach with strong communication and stakeholder engagement skills. More than anything, you’ll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients. Why Downer? At Downer, we plan, create, and sustain essential public services across Australia and New Zealand. From hospitals to data centres and defence partnerships, we manage critical infrastructure that keeps communities thriving. Downer is a sovereign-owned, ASX-listed Australian company and proud recipient of the Estate & Infrastructure Business of the Year (2025) and Prime Contractor of the Year for two consecutive years (2024, 2025). With over 80 years of support to the Australian Defence Force (ADF), our Base and Estate Management team delivers innovative solutions and integrated services to both the ADF and New Zealand Defence Force (NZDF). What It Means to Belong at Downer We’re proud of our high-performance culture and commitment to diversity, offering: * Training and development to support and diversify your career. * With 30% of vacancies filled internally you’ll find real opportunities to advance your career. * Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more. * Employee Assistance Program: professional support for you and your family when you need it most. You want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas. We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging. We’re committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn’t align perfectly with this role, we’d still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you. As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it. If you need support or adjustments through the recruitment process, just let us know, we’re here to help you put your best foot forward. At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

Provide senior administrative leadership and coordination for site-based coordinators within the Works Centre. Standardize administrative processes, reporting, and records management while supporting managers with procurement and data integrity.