Administration Coordinator, ACAPS Ukraine Analysis Hub (Internal Candidates at Norwegian Refugee Council

Kyiv, , Ukraine -

Full Time

Start Date

Immediate

Expiry Date

01 Jul, 26

Salary

84282.0

Posted On

02 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administration, Procurement, Budget tracking, Logistics, Financial awareness, Event coordination, Project management, Organizational skills, Planning, Problem solving, Communication, ICT office tools, Spreadsheets, Word-processing, Presentation software

Industry

Non-profit Organizations

Description

Position: Administration Coordinator, ACAPS Ukraine Analysis Hub (UAH) Reports to: UAH Team Leader or Project Manager Supervision of: N/A Budget responsibility: N/A Duty Station: Kyiv, at least 2 days/week working from the office Travel: Occasional travel Duration & contract type: 100%, national contract Monthly gross salary: UAH 84,282 Starting date: 01.04.2026 until 30.09.2026 (with the possibility of extension depending on funding) About ACAPS ACAPS [http://www.acaps.org/] is dedicated to helping humanitarians make better decisions. We want to put evidence at the heart of decision-making. To achieve this, we collaborate with a variety of partners across the humanitarian sector and beyond. We strive to be an evolving platform providing: * Independent analysis to support evidence-based decision making for humanitarian operations. * Deployment of experts to support assessments and analysis in crisis. * Innovative approaches to collect more reliable and timely data and conduct rigorous analysis * Capacity development of humanitarian actors to carry out better needs assessments and analysis. Ukraine Analysis Hub ACAPS Ukraine Analysis Hub (UAH) has been monitoring the conflict in Ukraine and producing timely, independent, and high-quality analytical products on the humanitarian situation since March 2022. Since its inception, the UAH has delivered a comprehensive set of analytical products, including in-depth analytical reports and datasets, scenario-planning workshops, as well as trainings to Ukrainian humanitarian responders. Today, we are a small team of analysts and support staff, working from within the country to provide context-driven, locally informed analysis and support to INGOs and Ukrainian Civil Society Organisations (CSOs). Purpose of the position The Administration Coordinator will oversee and strengthen all administrative, procurement, and operational processes within the Ukraine Analysis Hub, ensuring smooth day-to-day functioning of the team following the hub’s restructuring. The role has a particular focus on: * Procurement and contracting for all external events and services * Operational planning and coordination of trainings, workshops, and events * Budget tracking and coordination with finance functions The post holder will ensure that all administrative and procurement processes are efficient, compliant, and proactively managed, enabling the analysis team to focus on delivering high-quality analytical outputs and capacity-building activities.

Responsibilities

The Administration Coordinator will oversee and strengthen all administrative, procurement, and operational processes within the Ukraine Analysis Hub. This role involves managing external event contracting, coordinating training logistics, and performing budget tracking in collaboration with finance functions.