Administration Coordinator at Downer Group
Perth, Western Australia, Australia -
Full Time


Start Date

Immediate

Expiry Date

18 Oct, 25

Salary

0.0

Posted On

19 Jul, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Good communication skills

Industry

Human Resources/HR

Description

THE OPPORTUNITY

We have an exciting new opportunity for an Administration Coordinator to join our Energy and Utilities business in our Perth CBD office on a full-time permanent basis. The Administration Coordinator will be responsible for overseeing the day-to-day administrative operations of business unit.

This role supports senior leadership, finance, HR, and project teams, while leading the administration team to high-quality internal service. The role also plays a key part in maintaining workplace standards, supporting compliance processes, and contributing to the overall effectiveness of the business.

  • Manage and supervise the administrative team, ensuring high levels of productivity and performance.
  • Manage general project administration and finance tasks as required
  • Develop, implement, and improve administrative systems, policies, and procedures
  • Assist with planning and executing internal events, training sessions, or staff initiatives.
  • Serve as the main point of contact for administrative queries and support
  • Coordinate travel arrangements for senior staff and internal teams
  • Liaise with external suppliers, contractors, and service providers to maintain facilities and service
  • Ensure all communal areas (kitchens, meeting rooms, reception) are clean, stocked, and functional.
  • Serve as the primary contact for building management.
  • Prepare Monthly Contract reporting for BHP Site Engineering Panel and BHP General Maintenance Services Contract alongside Delivery Managers and attend client meetings
Responsibilities
  • Manage and supervise the administrative team, ensuring high levels of productivity and performance.
  • Manage general project administration and finance tasks as required
  • Develop, implement, and improve administrative systems, policies, and procedures
  • Assist with planning and executing internal events, training sessions, or staff initiatives.
  • Serve as the main point of contact for administrative queries and support
  • Coordinate travel arrangements for senior staff and internal teams
  • Liaise with external suppliers, contractors, and service providers to maintain facilities and service
  • Ensure all communal areas (kitchens, meeting rooms, reception) are clean, stocked, and functional.
  • Serve as the primary contact for building management.
  • Prepare Monthly Contract reporting for BHP Site Engineering Panel and BHP General Maintenance Services Contract alongside Delivery Managers and attend client meeting
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