Administration Coordinator at Qatar Airways

Doha, , Qatar -

Full Time

Start Date

Immediate

Expiry Date

02 Sep, 26

Salary

0.0

Posted On

04 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Secretarial Duties, Calendar Management, Travel Coordination, Report Writing, Data Analysis, Confidentiality, Communication Skills, Microsoft Office, Database Management, Document Control, Cross-cultural Communication

Industry

Airlines and Aviation

Description

About the role Provides administrative support for the smooth functioning of the QAS department on a daily basis. Perform secretarial duties, which require the handling of confidential and sensitive information. Represents the department through the management of correspondence. Telephone and personal contacts. Undertakes projects as directed by the QAS Management in order to support Departmental/Corporate initiatives Responsibilities • Perform various secretarial and administrative duties to support requirements and maintain the department functions smoothly on a daily basis. Handles a wide variety of situations and tasks involving the administrative function of the office. Tactfully handles enquiries and/or refer to appropriate personnel/department. • Manages, coordinates and maintains calendar of appointments, travel arrangements, records of communication (documents, faxes, mail) to meet the requirements of QAS Departments, to record, filter, disseminate and communicate all incoming and outgoing matters. • Provides business documentation support, including report writing, presentation creation and spreadsheet. Preparation and distribution of such materials. Compiles reports as directed and ensure that all files are complete and properly maintained. • Independently manages multiple tasks and assigned projects whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data. Communicates and provides information internally and externally to assist and enable administrative support and effective service to the concerned sections. • Manages and maintains database for accurate data (e.g. leaves, industrial injury (INJD), Airside Vehicle Operators Permit (AVOP), headcount etc. ) and generate reports to perform data analysis activities as per the requirement by management. • Tracks department staff duty travel papers (exit permits, tickets, per diem allowances, hotel and visas). Establishes a confidential filing system for all correspondence generated to and from the QAS Department, categorizes and maintains manuals, sensitive correspondence and other source material. • Prepares and distributes correspondence, send faxes, reply to emails and telephone calls. • Follow-up with other sections/departments to ensure that requests are carried out and activities are coordinated. • Arranges required office equipment for new and existing staff. • Accesses and maintains records for Department Assets. • Perform other department duties related to his/her position as directed by the Head of the Department Be part of an extraordinary story Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before. About you Essential • Bachelors Degree or Equivalent • Minimum 2 years of job-related experience • Experience in administrative role • Command of English language • Ability to work in a cross culture environment • Excellent communication and computer skills • Maintain confidentiality and self-discipline • Should be motivated, responsible and focused Preferred • Certificate in Computer Applications – MS office (Word, Excel, PPT, Outlook and Teams). • Valid Qatari driving license Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before. So, whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries and be part of a truly global community.

Responsibilities

Provides comprehensive administrative and secretarial support to the QAS department, including managing correspondence and calendars. Responsible for maintaining databases, tracking staff travel, and coordinating departmental initiatives.