Position Title: Administration Coordinator
Reports To: Executive Director
Position Type: Full-Time/Permanent
Hours of Work: 35 hours/week

SUMMARY:

Based in the Prince George office, the Administration Coordinator is responsible for a diverse range of administrative and communication tasks to support the Tsay Keh Dene Administration. This role demands confidentiality and professionalism while interacting with employees, management, and the public. Additional relevant duties may be assigned as required.

REQUIREMENTS:

Education and Experience

• Post-Secondary Diploma in Business Administration or a relevant discipline.
• Completion of Grade 12.
• 5-7 years of experience in an administration or communications role preferred.

Knowledge, Skills, and Abilities

• Strong knowledge of office procedures and practices.
• Proficiency in record-keeping and filing systems for both paper and electronic correspondence.
• Ability to maintain a high level of confidentiality.
• Excellent analytical, problem-solving, and communication skills.
• Superior written and verbal communication and interpersonal skills.
• Proven organizational and time management skills.
• Proficiency with computer, internet, email, and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Criminal Record Check clearance.
• Valid BC Driver’s License and acceptable Driver’s Abstract.

General Administrative Responsibilities

• Provide confidential administrative and office management support to Administration staff, including the Council, Executive Director, Director of Finance, and Director of Operations.
• Coordinate and attend all Administration meetings, including Council, Nation Committees, Directors and Managers, Community meetings, and others as assigned.
• Take and transcribe dictation notes and meeting minutes for Administration meetings and other assigned sessions.
• Communicate and distribute meeting minutes, directives, and other documents to the Management and Directors of the Nation.
• Maintain and update work schedules and calendars for the Management and Directors.
• Prepare travel itineraries, book travel arrangements, and make reservations for Administration staff and Directors.
• Review and edit documents, reports, and correspondence prepared for executive signatures for format, content, grammar, and spelling.
• Review and distribute priority correspondence for Administration staff, Managers, and Directors.
• Prepare draft reports, background documentation, and conduct research as needed.
• Coordinate office services such as equipment, supplies, maintenance, and security.
• Perform other duties as assigned.

Communications Responsibilities

• Assist in the development, design, and branding of office stationery and administrative documents, including digital resources.
• Maintain and update the Nation’s website and social media platforms.
• Oversee the planning, production, and distribution of essential documents such as annual reports, newsletters, and social media posts.
• Collaborate with Nation Departments to create branded, informative, and timely messages for members, including updates, announcements, and notices.
• Enhance social media presence by organizing virtual meetings and digital referendums.