Administration Executive at NS BlueScope

Shah Alam, Selangor, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

07 Jun, 26

Salary

0.0

Posted On

09 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Governance, Vendor Coordination, Documentation Control, Facilities Management, Executive Support, Logistics Arrangement, Meeting Coordination, Compliance, Stakeholder Engagement, Organizational Skills, Coordination Skills, Interpersonal Skills, Communication Skills, Relationship Management

Industry

Wholesale Building Materials

Description

You play a critical role in supporting the business by ensuring efficient and professional execution of administrative functions. What You'll Do 1. Office Administration & Governance Lead and manage office administrative functions including vendor coordination, documentation control, office supplies, and facilities management. Liaise with related department on office & plant maintenance, safety, regulatory compliance matters, and administrative-related purchasing. 2. Executive & Departmental Support Provide high-level administrative support to NS BlueScope Management Team. Manage logistics arrangement for leadership and project teams as required. 3. Meeting & Facilities Coordination Oversee booking, preparation, and setup of meeting rooms, equipment, and catering for internal and external meetings. Maintain inventory and manage stock levels office essentials. 4. Compliance & Documentation Ensure company administrative processes comply with corporate policies and local statutory requirements. Monitor and track contracts, leases, and service agreements and support recordkeeping for audits, health & safety, HR, and corporate governance requirements. 5. Stakeholder Engagement Act as a liaison point for internal departments and external vendors. Ensure adherence to all Company’s principles and policies. What You Need to Succeed Diploma or Degree in Business Administration, Management, or any related disciplines. At least 3 years of experience in administrative or executive assistant role. Strong organizational, coordination, and documentation skills. Excellent interpersonal and communication skills in relationship & stakeholder management. Well verse is both Bahasa Malaysia and English language; written and verbal. At NS BlueScope our success comes from our people. We choose to treat each other with trust and respect. We understand that the range of perspectives that result from having a diverse and inclusive workplace will strengthen NS BlueScope’s capability for continued and sustained business success. BlueScope is a global success story with 16,500 people across 16 countries. In our NS BlueScope business, our team of over 2,000 people is our strength and we want our people to be safe and thriving at work. We love what we do. We’re committed to being leaders and innovators in creating and transforming steel into smart solutions that support our communities today and in the future. And we’re committed to driving sustainability and climate action across the business. From our homes and hospitals to bridges, stadiums and critical infrastructure, NS BlueScope is known for our quality and contributions to nation building across ASEAN. Our valued brands serve residential and commercial building and construction markets including COLORBOND® steel, TRUECORE® steel, ZINCALUME® steel, BlueScope ZACS®, and LYSAGHT® steel building products. At BlueScope, we have a responsibility to one another, to our families, customers, shareholders and the broader community, to build a sustainable business that contributes to protecting all of our futures. As a global organisation with thousands of employees who share passion and expertise in one of the world’s most useful materials, steel, we see an opportunity for BlueScope to contribute and make a real difference. Created by our people, Our Purpose sets our course and gives us the courage and confidence to deliver what matters to our communities around the world, and to attract and retain the very best people to enable us to get there. Our Purpose speaks to why we operate and where we want to be – to see our people work together to inspire our customers, meet our sustainability commitments, deliver value to our shareholders and strengthen our communities for the future. Our Bond outlines the guiding principles that strengthen our business every day. It identiﬁes our key stakeholders, guides how we work together and conduct ourselves, and continues to be our benchmark for success and choosing to do what is right. Read More Read More Read More Read More

Responsibilities

The role involves leading and managing all office administrative functions, including vendor coordination, documentation control, and facilities management, while also providing high-level administrative support to the management team. Key duties include overseeing meeting logistics, ensuring administrative processes comply with corporate policies, and acting as a liaison between internal departments and external vendors.