Administration & Finance Coordinator - New Zealand National Eye Bank at University of Auckland

Auckland, Auckland, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

08 Jul, 26

Salary

71000.0

Posted On

09 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Xero accounting software, Accounts payable, Accounts receivable, Financial reporting, Reconciliations, Budgeting, Forecasting, HR administration, Recruitment coordination, Governance support, Minute taking, Database maintenance, Microsoft suite, Communication skills, Attention to detail

Industry

Higher Education

Description

Company Description Waipapa Taumata Rau | The University of Auckland The New Zealand National Eye Bank (NZNEB) is a non-profit organisation, partially funded by the Ministry of Health, primarily dedicated to providing corneal tissues for corneal transplants to New Zealanders. It is based in the Department of Ophthalmology at the University of Auckland, School of Medicine, Grafton, opposite Auckland Hospital. Job Description Te Whiwhinga mahi | The opportunity We are seeking an experienced Administration and Finance Coordinator to join the New Zealand National Eye Bank based in Grafton, Auckland. This is a multifaceted and essential role, vital to supporting the financial, administrative, and operational functions of a small, highly committed team dedicated to restoring sight for New Zealanders through corneal donation and transplantation. The New Zealand National Eye Bank provides over 300 corneas for transplant across New Zealand each year, as well as over 200 other tissues for eye surgery. Working closely with the Business Manager, you will provide end‑to‑end finance coordination alongside general administration and HR support, contributing to the smooth and effective operation of this nationally significant service. In this varied role, you will be responsible for: Managing and maintaining the Xero accounting system, including accounts payable and receivable, reconciliations, reporting, and processing expense claims Preparing quotes, invoices, remittance advice, and financial reports for hospitals, clinics, and stakeholders Supporting budgeting, forecasting, quarterly reporting, audits, and statutory financial returns Providing HR administration support, including recruitment coordination, onboarding and offboarding, and administration of the Tupu performance process Coordinating governance and stakeholder activities, including Board, internal, and external meetings, taking minutes, maintaining records, and managing communications Supporting general administration, purchasing, database maintenance, distribution of marketing materials, social media updates, and ad hoc projects as required by the Eye Bank Management Team This is a part-time (30 hours per week), permanent position. The salary range is $61,701 - $71,000 (pro-rated) per annum, depending on skills and experience For more detailed information, please review the position description He kōrero mōu | About you You are a highly organised and detail‑focused administrator with strong financial capability and a collaborative working style. You enjoy working in a small team environment, can manage multiple priorities with confidence, and take pride in delivering accurate, timely work. You build positive relationships with a wide range of stakeholders and bring a service‑focused, professional approach to everything you do. You will bring: A tertiary qualification in accounting, business administration, finance or a related field Minimum 5 years’ experience in an accounting and administrative role Advanced working knowledge of Xero accounting software, with proven experience managing accounts payable and receivable, reconciliations, and financial reporting Experience in working with stakeholders in large organisations or community groups Clear and confident communication skills (written and verbal) High attention to detail and accuracy in financial processing Strong computer skills (Microsoft suite of programmes) Proven ability to meet deadlines and work under pressure Ngā āhuatanga kei a mātou | What we offer The University of Auckland is New Zealand’s leading university and maintains significant computational, laboratory and analytic facilities. Auckland is frequently ranked among the world’s most liveable cities. The University is committed to providing an excellent working environment through: Flexible employment practices Up to 6.75% company superannuation scheme A competitive salary with five weeks’ annual leave Career development programmes For more information, please visit Staff Benefits. Me pēhea te tuku tono | How to apply Applications must be submitted online, by the closing date of 24 April 2026 to be considered. Please include your cover letter and CV, highlighting how you can meet the skills and experience detailed above. Please reach out to Maria Fung (Business Manager) via [email protected] for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email. #LI-DNI Additional Information Equity The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz Campus: Grafton Campus Position Number: 60016028 UoA Department Name: Ophthalmology

Responsibilities

The role involves managing end-to-end finance coordination, including Xero accounting, budgeting, and financial reporting. Additionally, it requires providing general administrative and HR support to ensure the smooth operation of the New Zealand National Eye Bank.