Administration Manager, Cardiothoracic Surgery

at  University Hospitals Coventry and Warwickshire NHS Trust

This is an exciting new role which will include the management of departmental administrative systems, processes and staff development in line with required internal and external standards. The successful applicant will have experience as a medical secretary, supporting the team with day to day admin tasks, with making informed decisions within area of responsibility, ensuring that agreed standards and targets are met in accordance with departmental, Trust and National standards, policies and procedures (particularly with reference to lung cancer pathways supporting the Trust’s 31/62 position working alongside the cancer access team).
Please be advised there is a proposed interview date of 14th February 2025.
Please note that sponsorship is not eligible for this position.
1. To assume overall responsibility for the administrative business as usual management of the department with specialist knowledge in particular areas in line with service requirements.
Acting as the lead for managing recruitment, retention and selection of administrative staff including preparation of the appropriate documentation.
Assuming first line management responsibility in dealing with sickness reviews, disciplinary, capability and grievance issues as required.
Responsibility for the education and development of the administrative staff including undertaking Personal Development Reviews. Also supporting with review across the T&N footprint.
Acting as a resource for staff, advising on National, Trust and Departmental Administration policies and procedures.
Participation in the developing and updating of current local and Trust wide training packages in line with National guidance.
Participate in strategic, service provider and Trust/Divisional/Departmental meetings, assuming responsibility for administration issues and the impact on resources.
Responsibility for departmental performance including participation in the setting of objectives and standards.
Representing the department in appropriate forums.
Oversight of RTT position for the group and support to Ops and performance manager in ensuring targets are met
Continuous review/updating of administration policies and procedures and supporting documentation and or systems.
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence ® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation’s core values.
1. To provide admin support as required to the Cardiothoracic department
You will have an active medical secretary role looking after at least 1 consultant
Cross cover of medical secretary team within department to cover annual leave and sickness
Line management of cardiothoracic admissions co-ordinator and support of this role to ANPs in their absence
2. To support lung cancer pathway 31/62 targets
To regularly link with the cancer access team and provide weekly update to lung access meeting
To support thoracic surgeons with 31/62 target management awareness
To link with tertiary referral centre’s (SWFT, GEH) in order to effectively manage the 31/62 referrals across the region and promote timely referrals and onward appointments within the department.
For further details please see the attached job description

Please refer the Job description for details