Administration - Manager - Fund Services at Morgan Stanley

Mumbai, maharashtra, India -

Full Time

Start Date

Immediate

Expiry Date

12 Jan, 26

Salary

0.0

Posted On

14 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Calendar Management, Travel Coordination, Event Coordination, Onboarding, Expense Management, Document Management, Microsoft Office, Communication Skills, Organizational Skills, Attention to Detail, Team Collaboration, Problem Solving, Time Management, Initiative, Confidentiality

Industry

Financial Services

Description

Exclusive control of business schedule and diary management. Maintain calendars for Management, arrange internal and external meetings. Pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds. Extensive verbal and written interaction with operational group and internal colleagues. Co-ordinate and book all travel including flights, hotels, currency, taxis etc within the Firmwide Expense Policy. Ensure relevant agendas and itineraries are organized in advance for visitors, from other locations as well as provide admin support in terms of hotels, workspace, office access, etc. Provide admin support for any ad hoc team projects e.g. offsites, onsite, town halls, social events, etc and coordinating with relevant teams / support team for logistics. Assist with new hire orientation and IT setup/coordination, taking complete responsibility for onboarding of New Hirers in the team and coordinate with HR, IT and other teams for their account creation, desk, PC setup and other admin support required. Updating of Space Management system of workspace in the system. Keep a track of Visitors and updating the Corporate Services team of their travel dates. Coordinate with vendors for processing monthly invoices Supporting business during hiring drives, schedule interviews with candidates, including video conferences, etc. and coordinate with selected candidates. Assist in collecting and submitting expense statements and coordinating reimbursements. Make photocopies, scan documents, mail packages, and assist with any other administrative office duties where required. Handle the purchasing and maintenance of departmental office supply Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.) Assist in preparing reports, metrics, presentations, and other documents using Microsoft Office products such as PowerPoint, Excel, and Word Prior administrative or related experience, minimum 5 years. Excellent written, verbal and interpersonal communication skills. Attention to detail Flexible attitude and excellent judgment skills Ability and willingness to manage multiple priorities in a professional manner Highly service-oriented individual with the ability to work well both as an individual contributor and -as part of a team. Able to take independent initiative for action within areas of responsibility. Highly trainable with ability to learn and open to taking on new projects. Ability to use Microsoft Word, Excel, Powerpoint, Outlook and other Microsoft applications. Maintain confidentiality on all aspects of workload. An experienced, confident, friendly, outgoing people orientated personality required, who is able to -Liaise with people on all levels to achieve work goals. Ability to be able to remain calm under pressure and deal with last minute changes to schedules effectively and efficiently. Pro-active ?can do? Approach. Ability to use own initiative and judgement Highly organised and capable of multi-tasking to meet deadlines. Good organisational skills and able to follow up outstanding items as necessary Strong team player Excellent time/priority management skills and communication skills Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren't just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There's also ample opportunity to move about the business for those who show passion and grit in their work. To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing, and advancing individuals based on their skills and talents.

Responsibilities

The manager will be responsible for managing the business schedule, diary management, and coordinating travel and meetings. They will also provide administrative support for team projects and assist with onboarding new hires.