Administration Manager at Power International Holding

, , Qatar -

Full Time

Start Date

Immediate

Expiry Date

24 Jan, 26

Salary

0.0

Posted On

26 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Leadership, Administrative Policies, Communication Skills, Strategic Planning, ERP Knowledge, Inventory Management, Document Control, Asset Protection, Data Administration

Industry

Holding Companies

Description

Job Summary The Administration Manager ensures all organization office requirements and residential facilities (excluding Camps) are provided promptly at minimum cost and acceptable quality including all furniture, fittings and reception, secretarial and general administration staff. This position also develops, reviews, and improves administrative systems, policies, and procedures Job Responsibilities 1 Supervise and coordinate administrative staff, delegating tasks and ensuring efficient workflow. Develop and implement administrative policies and procedures to streamline operations and improve efficiency. Manage office supplies and equipment, including procurement, inventory management, and maintenance. Oversee office facilities, ensuring cleanliness, safety, and functionality. Handle correspondence, emails, and phone calls, and ensure timely responses to inquiries. Organize and coordinate meetings, appointments, and events, and prepare agendas and materials as needed. Maintain and update organizational records, databases, and filing systems, ensuring accuracy and confidentiality. Prepare and distribute internal communications, memos, and reports as required. Liaise with external vendors, service providers, and contractors to negotiate contracts and ensure timely delivery of services. Monitor and manage administrative budgets and expenses, and identify opportunities for cost savings. Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies Job Responsibilities 2 Additional Responsibilities 3 Job Knowledge & Skills Ability to provide strong leadership to administrative staff, including supervision, guidance, and motivation. Proficiency in developing and implementing administrative policies, procedures, and systems to ensure efficient operations. Excellent communication skills to effectively convey information, provide instructions, and liaise with internal and external stakeholders. Capacity to align administrative objectives with overall business goals and contribute to strategic planning initiatives. ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.Job Experience Minimum 8 year(s) working experience, 5 year(s) relevant working experience, 2 year (s) GCC is a plusCompetencies ResilienceQualityLeadershipAdminstrative Services L3General Inventory Management L3Document & Record Control L3Asset Protection Best Practices L3AgilityData Administration L3Education Bachelor's Degree in Business Administration or Electrical Engineering

Responsibilities

The Administration Manager supervises and coordinates administrative staff, ensuring efficient workflow and the implementation of policies and procedures. They manage office supplies, oversee facilities, handle correspondence, and liaise with external vendors.