1.0 Demonstrated experience managing finance, administration, payroll, HR or business operations functions within a complex organisation.

2.0 Demonstrated ability to lead, supervise and develop administrative staff while fostering a collaborative team culture.

3.0 Highly developed organisational skills with the ability to manage competing priorities and improve administrative processes.

4.0 Excellent communication and stakeholder management skills, including the ability to provide advice to senior leaders and work effectively with a broad range of stakeholders.

5.0 Demonstrated capacity to use information systems and technology to support efficient business operations.

6.0 Demonstrated commitment to continuous improvement, professional learning and high-quality customer service.

Role

This position offers a unique opportunity for an experienced administration, finance and/or business operations professional to develop expertise across three critical school business functions:

- Financial management

- Human resources and payroll administration

- School operations and administration

Through a structured rotational model, Administration Managers gain broad operational leadership experience while working closely with the Business Manager and Principal Team.

The Ballarat High School administration team includes a Business Manager, 3 x Administration Manager positions, and 4 x Office Administration positions. A rotational system operates, within each level, to maximise  job satisfaction, skill sharing, and operational efficiency & effectiveness.

An Administration Manager, will undertake, one of the following roles, every 24 months:

- Administration Manager Office

- Administration Manager Finance

- Administration Manager Personnel

With direction and support, the Administration Managers at Ballarat High School would be responsible for the efficient operation of the office administration, financial and personnel/payroll operations of the school.

The holders of these positions will be required to operate a variety of ICT applications, including MS Office, CASES 21 Finance, CASES 21 Student Admin, EduPay, and Compass, each with a high degree of proficiency.

The nature of this role requires the incumbent to have skills in the organising and prioritising of workflow and the management of a small team of staff.

This position will provide advice and recommendations to the Business Manager, Principal, Assistant Principals, College Council and staff and liaise with members of the school community, the Department, other government agencies and service providers on a regular basis. This requires an understanding of School operations and culture, and highly developed communication skills. The Administration Manager would be expected to have the capacity to suggest ideas, design plans and develop potential solutions to achieve required outcomes.

As an Education Support staff member, the range of duties may be expanded in the future in accordance with the ES Level 1, Range 3 General Duties.

Responsibilities

The following listed responsibilities are designed to be informative, but not exhaustive, as circumstances and requirements my change over time.

Generic

- Develop and implement strategies to ensure effective and efficient administrative procedures are in place.

- Actively liaise with the school community in relation to support requirements.

- Undertake all work in an efficient, accurate and timely manner, ensuring any discrepancy is fully investigated, reported and rectified.

- At all times working to create a professional environment, which upholds and displays the schools vision and values.

- Take a leadership role in building the capacity of the ES staff in the administration team.

- Undertake clerical and keyboard duties in support of the schools administration function, as required.

- Maintain, enter and retrieve data from the schools computer systems, including the student, financial, payroll, recruitment and attendance databases.

- Prepare correspondence according to School procedures.

- Prepare and maintain documents, spreadsheets and lists as required.

- Maintain appropriate filing systems according to School procedures.

- Receive client enquiries and provide direction, advice and assistance.

- Ensure security and workplace safety is maintained within the administrative area.