Administration Manager at SHEIN

, , Poland -

Full Time

Start Date

Immediate

Expiry Date

29 Jan, 26

Salary

0.0

Posted On

31 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administration, Policy Development, Office Planning, Cost Control, Logistics, Team Management, Budget Control, Communication, Organization, Detail-oriented, Proactive, Microsoft Office, English Fluency

Industry

Retail Apparel and Fashion

Description

Join our growth story! Are you looking for an exciting new move in your career? SHEIN (www.sheingroup.com) is an international online fashion retailer that’s in an exciting new phase of our continued growth! If you like to work fast, collaboratively and understand the true value of idea generation with a ‘customer first’ mentality - you’re on your way to being a right fit for us. As a fast growing business with an immediate need to innovatively build out our talent infrastructure, we’re looking for a dynamic professional who is keen to work in an agile and evolving business environment. There’s work, and then there’s the work you’re passionate about. The kind of work that’s an extension of who you are. That’s the work we do at SHEIN. Our values consist of putting the customer first, going all out, acting and adapting, continuous learning & innovating and encouraging synergy & collaboration at all levels within the business. If you feel like you belong, consider the job description below and apply. Come shine at SHEIN and join our growth story! We are seeking an experienced and responsible Administration Manager to oversee the company’s daily administrative operations and facility management. The role ensures an efficient, organized, and professional working environment that provides strong support to both employees and business operations. Job Responsibilities Administration & Policy Development Develop, refine, and implement administrative policies, procedures, and standards. Manage office planning, space utilization, and daily maintenance. Oversee office supplies, fixed assets, and cost control initiatives. Logistics & General Services Manage shuttle services, cleaning, security, catering, vehicles, and dormitory operations. Organize meetings, visitor receptions, employee events, and large company gatherings. Coordinate business travel, accommodation, and office equipment logistics. Develop and implement contingency plans to ensure safety and business continuity. External Coordination & Compliance Maintain positive relationships with landlords, government agencies, and vendors. Support compliance in fire safety, environmental protection, and workplace safety. Manage outsourcing vendors, monitor contract execution, and assess service quality. Team Management & Budget Control Lead, train, and develop the administrative team to ensure effective performance. Prepare and manage the annual administrative budget, ensuring cost efficiency. Promote office automation, process optimization, and digital management tools. Culture & Employee Experience Plan and organize annual events, team-building activities, and employee engagement programs. Enhance internal communication and foster a positive, professional, and efficient workplace culture. Job Requirements Bachelor’s degree or above in Administration, Business Management, Human Resources, or a related field. Minimum of 5 years’ experience in administrative management, including at least 1 year in team leadership. Strong knowledge of administrative systems, office operations, and cost control. Excellent communication, coordination, and organizational skills. Detail-oriented, proactive, and able to handle pressure effectively. Proficient in Microsoft Office and common administrative management tools. Fluency in English is required; additional language skills are a plus. What we offer: Attractive salary; Full-time employment contract (1st – 3 months, 2nd – 1 year, 3rd – unlimited); Opportunities for development in the organization (twice a year – windows for promotion pass); Annual bonus (from one to three monthly salaries - depending on the personal performance, company performance and on the position); Access to company training and learning platform. Benefits: Medical care package – Luxmed; Life and health insurance – Nationale Nederlanden; Multisport card; Lunch for 1 PLN (available both meat and vegetarian versions); 30% discount for SHEIN products; Free parking spots; Company benefit fund; Employee referral program; Multiple teambuilding activities.

Responsibilities

The Administration Manager will oversee the company’s daily administrative operations and facility management, ensuring an efficient and organized working environment. This role includes managing office planning, logistics, compliance, and team management to support business operations.