Job Title: Facility ManagerReporting to: Head of Operations

1. Facilities and Maintenance Management

• Oversee the maintenance and repair of the school's buildings, equipment, and grounds, ensuring facilities are in excellent working condition at all times.
• Develop and implement a comprehensive preventative maintenance program for mechanical, electrical, and plumbing systems, as well as school assets.
• Supervise and coordinate the work of in-house maintenance staff and external contractors, ensuring all tasks are completed efficiently and to a high standard.
• Regularly inspect the school premises to identify issues and ensure that health and safety standards are met.
• Maintain an inventory of maintenance supplies and equipment, ensuring timely procurement and cost-effective management of resources.

1. Health, Safety, and Security

• Ensure the school complies with all local health, safety, and environmental regulations, including fire safety and emergency response protocols.
• Conduct regular risk assessments and safety audits of the premises, addressing any identified issues promptly.
• Oversee the implementation and maintenance of security systems, including CCTV, access controls, and visitor management systems.
• Lead on emergency preparedness, including fire drills, evacuation plans, and first-response readiness.

1. Vendor and Contractor Management

• Manage relationships with external vendors, contractors, and service providers for cleaning, maintenance, landscaping, and other outsourced services.
• Ensure all contractors adhere to school policies, including safeguarding and safety requirements.
• Negotiate contracts and service agreements to ensure high-quality services are delivered within budget.

1. Budgeting and Financial Oversight

• Prepare and manage the facilities department's annual budget, ensuring cost-effectiveness and value for money.
• Monitor expenses related to maintenance, utilities, and services, and provide regular financial reports to the Head of Operations.

1. Operational Support

• Support the planning and execution of school events, ensuring facilities and equipment are available and set up appropriately.
• Oversee transportation services, including managing the school bus fleet and coordinating with transportation providers.
• Monitor utilities (electricity, water, and gas usage) to ensure efficient consumption and cost control.