Administration - Office Assistant at City of Madisonville

Madisonville, Kentucky, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jan, 26

Salary

0.0

Posted On

23 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Work, Data Entry, Customer Service, Scheduling, Report Preparation, Record Maintenance, Mail Processing, Errand Running, Computer Operation, Project Coordination, Documentation Organization, Communication, Time Management, Problem Solving, Attention to Detail, Team Support

Industry

Description

Description TITLE: Office Assistant PURPOSE OF CLASSIFICATION: The purpose of this classification is to perform general clerical work for an assigned department. Employees in this classification answer phones and greet visitors; prepare and process reports, forms, and correspondence; run errands, and file and maintain departmental records. ESSENTIAL FUNCTIONS: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Answers the telephone; receives visitors; answers inquiries from the public; maintains schedules and calendars; makes appointments. Delivers cross-functional support to the Events, Marketing, and City Clerk departments by managing administrative duties, coordinating projects, organizing documentation, and addressing day-to-day operational needs. Research and compile information for reports; enter data into a computer; run reports. Files office correspondence and other records; maintains records of various kinds of work done by the department. Types, processes, and prepares correspondence, charts, forms, reports, studies, evaluations, or other materials. Processes incoming and outgoing mail; distributes mail. Runs errands as requested. Operates a personal computer, adding machine, facsimile machine, calculator, copier, telephone, or other equipment as necessary to complete essential functions, including using a word processor, spreadsheets, database, or other system software. ADDITIONAL FUNCTIONS: Performs other related duties as required. Requirements MINIMUM QUALIFICATIONS: High school diploma or GED; two months of experience in clerical work; or any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job.

Responsibilities

The Office Assistant performs general clerical work, including answering phones, greeting visitors, and maintaining departmental records. Additional responsibilities include managing administrative duties and supporting various departments with their operational needs.