Administration - Office Assistant at City of Madisonville

Madisonville, Kentucky, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Mar, 26

Salary

0.0

Posted On

23 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Work, Data Entry, Customer Service, Record Keeping, Scheduling, Correspondence, Report Preparation, Mail Processing, Cash Handling, Dictation, Computer Operation, Errand Running, Invoice Preparation, Application Processing, Utility Payment Calculation, Parking Ticket Management

Industry

Description

Description TITLE: Office Assistant PURPOSE OF CLASSIFICATION: The purpose of this classification is to perform general clerical work for an assigned department. Employees in this classification answer phones and greet visitors; prepare and process reports, forms, and correspondence; run errands, and file and maintain departmental records. ESSENTIAL FUNCTIONS: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Answers the telephone; receives visitors; answers inquiries from the public; maintains schedules and calendars; makes appointments. Research and compile information for reports; enter data into a computer; run reports. Prepares and codes bills to be paid; prepares invoices and checks; collects money; makes deposits as needed. Files office correspondence and other records; maintains records of various kinds of work done by the department. Types, processes, and prepares correspondence, charts, forms, reports, studies, evaluations, or other materials; takes and transcribes dictation. Processes incoming and outgoing mail; distributes mail. Runs errands as requested. Operates a personal computer, adding machine, facsimile machine, calculator, copier, base station radio, dictating equipment, telephone, or other equipment as necessary to complete essential functions, including using a word processor, spreadsheets, database, or other system software. Office Assistant assigned to the Administration Department performs the following additional duties: Enters parking tickets and prints reports; takes parking ticket money. Prepares and distributes blank applications; accepts completed applications from potential employees. Orders and distributes breakfast. Calculates figures for utility mail payments. ADDITIONAL FUNCTIONS: Performs other related duties as required. Requirements MINIMUM QUALIFICATIONS: High school diploma or GED; two months of experience in clerical work; or any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities for this job.

Responsibilities

The Office Assistant performs general clerical work, including answering phones, greeting visitors, and maintaining departmental records. Additional duties include preparing reports, processing invoices, and running errands as needed.