3DS Group is seeking an experienced administration office to join our team. Initially the Job would include a mix of Administration, PA Duties and Planning Duties.
The role is geared to a 5 days per week, 9am to 3pm, but we are open to starting at a 3 day arrangement if necessary but would be looking to step this into a full-time role as quickly as the person could learn our systems and take on more responsibility.
A successful candidate will be the first point of contact when clients enter the office. They will need to demonstrate strong communication and coordination skills, excellent adaptability and learning ability, and a proactive, willing-to-do attitude.
Elements of this job include inclusion on the estimation side, resource planning as well as taking on some general PA duties for the company’s Director.
If the successful candidate is open to taking a more forward role in estimation and overall office management, there is opportunity to increase contact hours quickly.

ABOUT US:

3DS Group are a dedicated team of engineers committed to delivering high-quality Engineering, Drafting & BIM Modelling Services across Australia.
In recent years we have specialised in HVAC/Mechanical Services, using Customised API Programming, 3D Scanning and Augmented/Virtual Reality to assist our diverse client base with technically complex projects.
Our innovation-led approach has resulted in building stronger relationships within our trade network and continual growth across the Group.

Experience:

• Microsoft Office: 1 year (Preferred)
• Administration: 1 year (Preferred

WHAT WOULD BE YOUR KEY RESPONSIBILITIES?

Daily Administrative Tasks:

• Greet visitors, answer/transfer phone calls, and manage scheduling
• File management, data entry, document scanning and uploading, and calendar maintenance
• Email management, procurement of office supplies, coordination of kitchen and common area cleanliness
• Manage printing services, meeting room bookings, and other office resources

Finance & Back-End Support:

• Assist in preparing quotes and invoices (using Xero and our own systems)
• Follow up on purchase orders, bill payments, and credit card reconciliations
• Support payment registration and reminders, and maintain remittance records
• Handle payroll reports, leave records, and project timesheet tracking

Project Support & Estimating Assistance:

• Help with project data entry and client information maintenance
• Assist in organizing drawings and marking up design plans
• Participate in quote setup and document management, supporting the project initiation process
• Assist in preparing engineering certificates and statutory declaration documents (Stat Dec)

ABOUT THE ROLE

We ask that applicant please take time to respond to the Position and please avoid contacting the office directly or any of the employees of the business. We’d prefer that all contact goes through the indeed platform. Applicants who contact office staff directly will not be considered.
Applicants with Admin/Estimating experience are highly sought after, and engineering /accounting/legal/other professional services entities will also be held in high regard.
Job Types: Full-time, Part-time
Pay: $64,000.00 – $74,000.00 per year
Expected hours: 20 – 38 per week

Benefits:

• Professional development assistance

Schedule:

• Monday to Friday
• No weekends

Ability to commute/relocate:

• Fyshwick, ACT: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administration: 1 year (Preferred)

Work Authorisation:

• Australia (Preferred)

Work Location: In perso