Administration Officer at Anglicare Southern Queensland

City of Brisbane, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

24 Aug, 26

Salary

0.0

Posted On

26 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Time Management, Communication, Interpersonal Skills, Data Entry, Document Preparation, Microsoft Office, PayGlobal, Confidentiality, Prioritization, Financial Record Reconciliation, Reception

Industry

Hospitals and Health Care

Description

About us: At Anglicare SQ, we believe everyone has a story. With a 150-year heritage, we exist for individuals of all life stages who may be experiencing challenges or entering a new phase of life. Our skilled staff deliver a breadth of care-based services, across a vast geographic footprint, and in many types of locations. About the role: We are seeking a dedicated and organised Administration Officer to support our Children, Youth and Families services, specifically within Out of Home Care, including Foster and Kinship Care programs. In this role, you will provide high-quality administrative support to staff, clients, and the broader service team. You will play a key part in ensuring the smooth day-to-day operations of the service, contributing to positive outcomes for children, young people, and families. This is a full-time position (38 hours per week) based in Eight Mile Plains. This is an excellent opportunity for someone who is detail-oriented, compassionate, and committed to supporting community-focused services. Responsibilities: * Provide a welcoming front-desk service, including reception and telephone duties. * Support staff onboarding through orientation and induction processes. * Manage incoming and outgoing mail efficiently. * Assist with planning and coordinating functions and events. * Handle petty cash, reimbursements, and invoice processing accurately. * Maintain and reconcile financial records, including petty cash floats. * Create, file, and archive client records in accordance with organisational guidelines. * Process timesheets and maintain employee and volunteer records in PayGlobal. * Prepare, collate, and distribute training materials, manuals, certificates, mail-outs, and newsletters. * Provide proactive administrative support to the Service Manager, Coordinators, and team members. * Uphold confidentiality, follow Anglicare’s Code of Conduct, and comply with all policies and procedures. * Contribute to process improvements, follow safe work practices, and complete tasks delegated by supervisors within role scope. About You To be successful in this role, you will bring: * Strong organisational and time-management skills, with attention to detail. * Excellent communication and interpersonal skills for working with staff, clients, and external stakeholders. * Experience in administrative tasks, including filing, data entry, and document preparation. * Proficiency in office software, including Microsoft Office and HR/payroll systems such as PayGlobal. * Ability to maintain confidentiality and exercise discretion with sensitive information. * A proactive and flexible approach, able to prioritise tasks and manage competing demands. * Commitment to working in line with organisational values, policies, and Code of Conduct. * A team-focused mindset, with the ability to provide support and contribute to continuous improvement initiatives. Qualifications and Requirements * Certificate or Diploma in Business Administration or a related field (desirable), or equivalent practical experience. * Current National Police Check. * Current Blue Card (Working with Children). * Current Queensland Driver Licence. * Current Licensed Care Service or willing to obtain Why you will love working with Anglicare Southern Queensland * Voted Reader’s Digest Most Trusted Brand in Aged Care seven consecutive years in a row. * Know your role is making a real difference supporting Queenslanders in need. * Value-driven organisation rooted in Love, Care, Hope & Humility. * Not for Profit Salary Packaging (Reduce your taxable income by up to $18,550). * Novated Lease – pay for your car and running costs with pre-tax dollars! * Corporate Health Insurance Discounts with Bupa and Medibank. * Benefits App – Discounts and cash back at retailers (Woollies, Big W, Myer & more!). * Referral App – $1 for each time you share a job and up to $300 for a successful referral. * Wellbeing App – Mental, Physical and Financial wellbeing support. * A culture of recognition with our Annual People Awards. * 24/7 Employee Assistance Program & Pastoral Care Support. What’s next? Apply now and send us your most recent CV. We want to ensure all applicants have the opportunity to present their best selves, if you require any adjustments to the recruitment process or require further information please contact: Grace – gsharma2 @anglicaresq.org.au Anglicare is committed to building an inclusive and diverse workforce and encourages applications from Aboriginal and Torres Strait Islander people, those from cultural and linguistically diverse backgrounds, LGBTIQ; communities, people with disabilities and people with a lived experience of mental health issues. We promote a child-safe environment and are committed to providing on-going care and protection For over 150 years, Anglicare Southern Queensland has provided hope and compassion for individuals across every stage of life. Recognized as the most trusted brand in aged care and retirement villages for three consecutive years, our accolades include the prestigious Provider of the Year and Innovation in Service Award at the Aged and Community Services Australia Awards. This recognition is a testament to our dedicated team of 3,500 staff members who serve over 50,000 Queenslanders each year, making a tangible difference in the Queensland community. Anglicare is committed to building a highly skilled workforce, assisted by a dedicated management team. We support our staff with learning and development initiatives, an employee benefits program, and progressive human resources management strategies, and are recognised as a leading employer in the non-profit sector. You will also enjoy: * Developing skills within the growing sector of Aged Care * Career progression and development in the form of internal and external training * The option to increase your take-home pay with salary packaging * Working with a friendly, supportive and innovative team * Discounts at major retail outlets

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Responsibilities

Provide high-quality administrative and reception support for Children, Youth and Families services. Manage financial records, staff onboarding, and client documentation to ensure smooth day-to-day operations.