Administration Officer at BGIS Careers

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

21 May, 26

Salary

0.0

Posted On

20 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Fleet Coordination, Reporting, Finance Processing, Office Operations, System Maintenance, Stakeholder Support, Documentation Control, CMMS Data Management, Invoice Processing, Presentation Preparation, Call Management, SharePoint Management, Compliance Tracking, Stationery Ordering, WHS Compliance

Industry

Facilities Services

Description

Administration Officer Location: Sydney, New South Wales Company: BGIS Employment Type: Full-Time, Permanent (Hybrid) The Role BGIS is seeking a proactive and highly organised Administration Officer to support our contract team in Sydney. In this busy and varied role, you will provide end-to-end administrative support across fleet coordination, reporting, finance processing, and general office operations. You will play a key role in ensuring the smooth day-to-day running of the contract by maintaining accurate systems, supporting stakeholders, and keeping documentation current. This position suits an experienced administrator who thrives in a fast-paced environment and enjoys working closely with operational and technical teams. Why You’ll Love Working With BGIS ✔ Competitive salary with annual reviews ✔ Career growth – paid training, study leave, and structured development pathways ✔ Supportive and collaborative team culture ✔ Recognition & rewards – spot recognition vouchers and $2,000 employee referral bonus ✔ Health, wellbeing & lifestyle benefits – Fitness Passport (access for you and your family to gyms and aquatic centres nationwide), employee discounts, and optional yearly paid flu vaccination vouchers ✔ Additional employee benefits, including novated leasing options ✔ Paid parental leave & volunteer leave ✔ Safe systems of work and supportive leadership What You’ll Be Doing Provide administrative support to the contract and operations team Manage fleet administration including vehicle and driver registers Process incoming invoices in line with BGIS and contract requirements Maintain CMMS data for preventative and reactive maintenance Prepare reports, correspondence, presentations, and meeting minutes Manage incoming calls, enquiries, and mail distribution Maintain SharePoint and document control in line with QMS Assist with subcontractor onboarding and compliance tracking Monitor and order office stationery and supplies Support client reporting and monthly deliverables Build and maintain strong stakeholder relationships Ensure compliance with WHS, quality, and environmental standards Your Education, Experience & Skills Demonstrated experience in a similar administrative role Strong Microsoft Office skills (Word, Excel, Outlook) Excellent written and verbal communication skills Strong organisational skills and attention to detail Ability to manage competing priorities in a fast-paced environment Understanding of QA, OH&S and environmental systems (desirable) Experience with CMMS systems (desirable) Fleet administration experience (desirable) Relevant administration qualification (desirable) Australian working rights (essential) About BGIS BGIS is a global leader in integrated facilities management, project delivery, asset management, and technical services. With more than 10,000 employees globally, we deliver innovative service solutions across diverse sectors including government, healthcare, defence, commercial, education, and critical infrastructure. We invest in our people through safe systems, modern equipment, and career development opportunities. BGIS acknowledges the Traditional Custodians of the land on which we work and pays respect to Elders past, present, and emerging. We are an equal opportunity employer and strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ individuals, and people from culturally diverse backgrounds. Apply Now If you’re an organised Administration professional looking for stability, strong benefits, and long-term career growth with an industry leader, we’d love to hear from you. Explore more opportunities at: https://apac.bgis.com/careers/

Responsibilities

The Administration Officer will provide end-to-end administrative support across fleet coordination, reporting, finance processing, and general office operations for the contract team. Key duties include managing fleet administration, processing invoices, maintaining CMMS data, preparing reports, and ensuring compliance with quality and safety standards.