Administration Officer – Bookings at City of Greater Geelong

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Full Time

Start Date

Immediate

Expiry Date

15 Oct, 26

Salary

76010.65

Posted On

17 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Customer Service, Financial Administration, Invoicing, Accounts Payable, Accounts Receivable, Booking Coordination, Communication Skills, Reporting, Purchase Orders, Receipting, Supplier Liaison

Industry

Government Administration

Description

About the role In this role, you will be responsible for providing administrative support to the Community & Recreation team, primarily around the City’s managed halls, community buses and associated facilities. You will focus on the daily operations of the bookings office, including administrative tasks, phone and customer enquiry management, routine reporting and invoicing processes. Work Type – Fixed Term Part Time (4 days per week) through to 19 March 2027 Classification: Band 4 $76,010 pa plus super (pro rata) Key responsibilities include: * Maintain appropriate administrative, operational, financial, processes and systems with a focus on Council managed halls, community buses and other facilities as required. * Provide general administration support to the Community & Recreation department as directed by the Team Leader. * Coordinate bookings and respond to enquiries relating to the use of council facilities and community buses. * Contributes to the promotion and awareness of community facilities available for hire. * Support site inspections and tours of council facilities for potential users. About you To be successful in this role, you will have previous experience in an administrative position with well-developed communication skills. Essential Experience: * Certificate IV in Business Administration, Business or related discipline, or lesser formal qualification with relevant administrative experience. * Demonstrated experience and skills in a customer service focused environment. * Experience in financial administration, including handling purchase orders, receipting, invoicing, accounts payable and receivable, and liaising with suppliers. * Working with Children Check and Drivers Licence Preferred candidates will be required to undergo a National Police Check and a Pre Employment Medical Assessment as part of the recruitment process (funded by the City). If this sounds like the role for you, then click apply now! Child Safety Responsibilities  We are committed to being a child-safe organisation and have zero-tolerance for child abuse. We have specific policies, procedures, and mandatory training in place to support employees, volunteers, and contractors to achieve and adhere to these commitments. Please read our Child Safe Standards Management Policy [https://www.geelongaustralia.com.au/safety/documents/item/8da795473e0f4de.aspx].  Diversity and Inclusion  At the City we want a workforce that reflects the community we live in. We welcome and embrace everyone, all people with their own unique experiences, and support and encourage all our employees to do their best work, have equal access to opportunities and a just working environment. For this reason, we particularly welcome and encourage applications from First Nations people, people with diverse cultural and linguistic backgrounds, from the LGBTQIA+ community, people with disability and people of all genders, ages and diverse experience. We are the City From parks to offices, childcare centres to works depots, leisure facilities to the Wool Museum and waterfront, our team plays a vital role in shaping our vibrant and growing community. Our community counts on us to get the essentials right while looking for ways to go beyond. By listening, collaborating, and focusing on sustainability, we strive to do the basics brilliantly and create a lasting impact. If you’re ready to be part of something bigger, join us in shaping the future of Geelong. We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process. Applications and Enquiries Click the Position Description link to view more information about this position. Enquiries: Jenna Kerr – Team Leader Community & Recreation | 5272 4565 | JKerr2@geelongcity.vic.gov.au [JKerr2@geelongcity.vic.gov.au] Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au [careers@geelongcity.vic.gov.au] noting your preferred method of communication and contact details and a member of the team will be in touch. We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.

Responsibilities

Provide administrative and operational support for the Community & Recreation team, focusing on the management of city halls and community buses. Responsibilities include handling bookings, customer enquiries, invoicing, and conducting facility tours.