Administration Officer – Bookings (Internal Only) at City of Greater Geelong

, , -

Full Time

Start Date

Immediate

Expiry Date

25 Jun, 26

Salary

73796.0

Posted On

27 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Bookings Coordination, Customer Enquiry Management, Routine Reporting, Invoicing, Financial Administration, Purchase Orders, Receipting, Accounts Payable, Accounts Receivable, Liaising With Suppliers, Communication Skills, Customer Service, Facility Management, Promotional Awareness

Industry

Government Administration

Description

About the role In this role, you will be responsible for providing administrative support to the Community & Recreation team, primarily around the City’s managed halls, community buses and associated facilities. You will focus on the daily operations of the bookings office, including administrative tasks, phone and customer enquiry management, routine reporting and invoicing processes. Work Type – Part Time (0.8FTE – 4 days per week) Key responsibilities include: * Maintain appropriate administrative, operational, financial, processes and systems with a focus on Council managed halls, community buses and other facilities as required. * Provide general administration support to the Community & Recreation department as directed by the Team Leader. * Coordinate bookings and respond to enquiries relating to the use of council facilities and community buses. * Contributes to the promotion and awareness of community facilities available for hire. * Support site inspections and tours of council facilities for potential users. About you To be successful in this role, you will have previous experience in an administrative position with well-developed communication skills. Essential Experience: * Certificate IV in Business Administration, Business or related discipline, or lesser formal qualification with relevant administrative experience. * Demonstrated experience and skills in a customer service focused environment. * Experience in financial administration, including handling purchase orders, receipting, invoicing, accounts payable and receivable, and liaising with suppliers. * Working with Children Check and Drivers Licence If this sounds like the role for you, then click apply now! A career with us We’d love for you to continue your career with the City and set the benchmark for a sustainable, inclusive and culturally safe workplace. With a range of benefits, flexible working options, learning and development opportunities, support services and the opportunity to give back to the community, the City has so much to offer! Click https://www.geelongaustralia.com.au/employment/article/item/8d1155a0d84344d.aspx [https://www.geelongaustralia.com.au/employment/article/item/8d1155a0d84344d.aspx] to view all the benefits to you working at the City. We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process. Applications and Enquiries Click the Position Description link to view more information about this position. Enquiries: Jenna Kerr – Team Leader Community & Recreation | JKerr2@geelongcity.vic.gov.au [JKerr2@geelongcity.vic.gov.au] Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au [careers@geelongcity.vic.gov.au] noting your preferred method of communication and contact details and a member of the team will be in touch. We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.

Responsibilities

The role involves providing administrative support to the Community & Recreation team, focusing on the daily operations of the bookings office for managed halls, community buses, and associated facilities. Key duties include managing bookings, handling customer enquiries, performing routine reporting, and processing invoicing.