Administration Officer- Cancer Imaging/ProsTIC at Peter MacCallum Cancer Centre

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

22 Dec, 25

Salary

0.0

Posted On

23 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Organisational Skills, Financial Management, Communication Skills, Interpersonal Skills, Social Media Management, Event Planning, Customer Service, Process Improvement, Team Collaboration, Attention to Detail, IT Systems Proficiency, Graphic Design, Confidentiality, Stakeholder Management

Industry

Hospitals and Health Care

Description

At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients. YOUR ROLE IN OUR FUTUREAdministration Officer – Cancer Imaging / ProsTICFixed Term, Part-Time (64 hours per fortnight / 4 days per week)Contract until June 2028, with potential for renewal Are you a proactive and highly organised administration professional looking to make a real impact? Join the Prostate Cancer Theranostics and Imaging Centre of Excellence (ProsTIC)—a world-leading prostate cancer research program led by Professor Michael Hofman. This is a unique opportunity to contribute to innovative cancer research that is transforming patient care. We’re seeking a Senior Research Administration Officer to support the Director and Program Manager in their vital work. This is a fast-paced and varied role where no two days are the same. In this role, you will:• Manage key administrative tasks and correspondence• Assist with grant applications and reporting• Support budgeting, reimbursements, and financial tracking• Coordinate travel arrangements for local and international conferences• Manage and update our website and social media channels (LinkedIn, YouTube, X)• Help plan and execute international conferences, workshops, and webinars• Support executive reporting and communications with Peter MacCallum Cancer Centre leadership• Foster strong relationships across our multidisciplinary team We’re looking for someone who can anticipate needs, streamline processes, and keep things running smoothly behind the scenes. Your work will directly support a team at the forefront of clinical and laboratory research in prostate cancer, helping to drive innovation and improve patient outcomes. About you:• Proven experience in administrative or executive support roles• High attention to detail and strong organisational skills• Confident working with financial systems and managing budgets• Strong communication and interpersonal skills• Comfortable managing digital platforms and social media• A positive, can-do attitude and a genuine interest in healthcare or research If you’re a dedicated administration professional who thrives in a dynamic environment and wants to contribute to meaningful work in cancer research—we’d love to hear from you. Apply now and be part of the future of nuclear medicine and cancer care. For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary.Alternatively, please contact us using the information below for a confidential discussion.Hiring Manager support: Annette Van Der HeydenContact Number: 03 8559 6651Email: annette.vanderheyden@petermac.org Applications Close: 11:59PM Tuesday 07th October 2025 ______________________________________________________________________________________________________Position Summary Administration Assistant provides high-level administrative support directly to the ProsTIC Director & Program Manager. This role involves: Delivering the highest standards of internal and external customer service Provide expertise in administration systems and administrative processes Provide administrative support to the ProsTIC Director & Program manager assisting them with various tasks including financial/budgeting/reimbursements, grant writing support, high level minute taking and follow up of action items, diary and travel management, social media management across multiple platforms ie: LinkedIn, YouTube, Website, X Support outreach and education projects such as conferences and workshops Identify opportunities for process improvement and lead change initiatives. Enterprise Agreement Health and Allied Services, Managers and Adminstrative Workers Classification or Salary Range HS3 Immunisation Risk Category Category C: Position within a non-clinical setting. Key Relationships Internal ProsTIC Director ProsTIC Program Manager Wider ProsTIC program team including multidisciplinary partners Cancer Imaging Staff External ProsTIC funding partners Collaborators: academic, corporate & associations Skills Essential requirements Strong customer service skills, able to communicate effectively and respectfully with stakeholders Strong communication, organisational and stakeholder management skills Strong budgeting & financial reporting skills Demonstrated skills in the use of IT systems, preferably in a health care setting Competent in use of multiple IT platforms such as Office Suite incl Outlook 365, Google Drive, PDF management eSign, DropBox Competent in virtual meeting platforms Microsoft Teams, ZOOM Creative interest in graphic design using Canva Can do attitude and happy disposition Ability to work collegiately as part of a busy administrative team. Ability to maintain confidentiality and discretion at all times Desirable requirements Tertiary graduate or a number of years’ work experience in a research/hospital setting Interest in clinical research Experience in research grant applications Key Accountabilities 1. Take leadership of administration activity within the ProsTIC program Utilise leadership skills to gain cooperation and assistance in administration activities and influence others in order to meet the achievement of objectives Expert diary management through effective management of calendars, using initiative to resolve any conflicts and exercise judgement on priorities and ensuring priorities are always met. Proactively considering and managing forward planning of critical events Excellent word processing skills, ensuring documents are accurate and well presented Develop and maintain administrative SOPs (standard operating procedures) Implement strong reporting systems that cover key aims of the program Assist with advanced planning to ensure key deadlines are met Identify and initiate additional tasks as they become obvious 2. Provide exceptional customer service Maintain a high level of customer service to core ProsTIC team and wider staff within Cancer Imaging Manage records and set up systems to streamline accessibility Consistent demonstration of a commitment to improve services and processes 3. Support the work of the team and department Work cooperatively as part of the team and assist other areas and staff as necessary Develop consolidated reports and provide to program manager Ensure financial reporting is coordinated across multiple projects Monitor ongoing expenses against allocated budget Provide high level administrative support to Director and Program manager Involvement in high level report writing Involvement in intranet and website maintenance and development Other tasks as directed by your manager Approach work in a flexible and collegiate way responding to changes in a proactive manner 4. Stakeholder management Ensure communications are directed appropriately Build and maintain relationships with key internal staff and external providers cooperatively with other departments to obtain assistance and/or influence others in the achievement of set objectives ______________________________________________________________________________________________________ For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion. Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing. WHY WORK FOR PETER MAC Peter Mac offer a range of benefits which support our people both personally and professionally. Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging. We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.

Responsibilities

The Administration Officer will provide high-level administrative support to the ProsTIC Director and Program Manager, managing key tasks such as grant applications, budgeting, and travel arrangements. This role also involves fostering relationships within a multidisciplinary team and supporting innovative cancer research initiatives.