Administration Officer at Colliers International EMEA

Ballarat, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

0.0

Posted On

04 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organised, Accuracy, Communication, Prioritise, Data Entry, Computer Applications, Client Queries, Scheduling, Documentation Review, Compliance Paperwork

Industry

Real Estate

Description

Company Description Colliers is enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. Job Description We’re looking for a proactive and capable Administration Officer to support the day‑to‑day operations of our office. This role suits someone who is organised, enjoys keeping things running smoothly, and is comfortable juggling a variety of administrative tasks. If you’re someone who adapts easily, takes pride in accuracy, and likes being a reliable point of support for both colleagues and clients, we’d love to hear from you. Key responsibilities Reviewing documentation and ensuring accuracy before finalisation Preparing compliance paperwork and related reports Answering and managing incoming and outgoing calls Responding to client queries and assisting with account matters Monitoring shared inboxes and actioning email correspondence Updating and maintaining client information and records Coordinating appointments and supporting internal scheduling needs Contributing to positive client experiences and professional relationships Qualifications CPP41419 Certificate IV in Real Estate Practice Previous experience in an administrative or office support role 1–2 years of administration experience (minimum) Excellent organisational skills and the ability to prioritise competing tasks Strong written and verbal communication A friendly, professional approach to phone and client interactions High attention to detail Ability to work well both independently and within a team environment Confident with data entry and general computer applications Australian citizenship or permanent residency Experience in essential safety measures or building compliance is advantageous, but not required Additional Information Colliers International is a leader in global real estate services and a great local success story. Ours is a culture of service excellence and collaboration that provides our people with the ideal platform to engage their clients, develop their skills and accelerate their careers. For you this means a world of opportunity and the power to succeed. Department: Franchise Administration Employment Category: Permanent Full Time

Responsibilities

The Administration Officer will be responsible for supporting daily office operations, which includes reviewing documentation for accuracy and preparing compliance paperwork. Key duties also involve managing communications, handling client queries, updating records, and coordinating internal scheduling needs.