ABOUT THE DEPARTMENT

The department provides a wide range of learning and development support and services.
The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

QUALIFICATIONS AND EXPERIENCE:

Relevant administration experience

ABOUT THE ROLE

This role is a fixed-term position until 1 January 2026, situated at the Department of Education Ballarat Regional Office.
The purpose of the Administration Officer role is to provide administrative services to Area staff. The Administration Officer, under the direction of the Manager, Planning and Implementation, will work closely with other staff performing administrative functions and in liaison with the School Improvement Project Support Officer to ensure required supports are provided across the Area.

The role is critical to the effective operations of the Area. It will involve periods of sustained independent work, as well as frequent and varied contact with Department employees and members of the community. The role demands flexibility and the ability to work in a highly collaborative and supportive way with all other staff. The Administration Officer will demonstrate discretion, integrity and initiative in the performance of their tasks, which include:

• Leading the support for office/facilities management, including fleet services.
• Records management, including administration of Area Sharepoint sites.
• Procurement, including hospitality, travel, office supplies and general invoice processing.
• General administration support including reception, meeting and event coordination.
• Management and triaging of Area inbox.
• Program administration support.

THE ROLE REQUIRES THE FOLLOWING CAPABILITIES:

• Planning, organisation and attention to detail
• Relationship building
• Initiative and accountability and self management
• Verbal and written communication

The Schools & Regional Services group is responsible for implementing government learning and development strategies through networks of government schools and early childhood providers. Multi-disciplinary teams work collaboratively across the Area to:

• deliver high quality education and early childhood services that are responsive to local needs
• improve early childhood service and school outcomes and performance across the Area