Administration Officer (Discipline Support) at University of Queensland

, , Australia -

Full Time

Start Date

Immediate

Expiry Date

04 Apr, 26

Salary

91295.5

Posted On

04 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interpersonal Skills, Communication Skills, Problem Solving, Organizational Skills, Attention To Detail, Microsoft Office Suite, Financial Management, Administrative Support, Project Coordination, Stakeholder Engagement, Event Coordination, Data Management, Policy Interpretation, Time Management, Teamwork, Adaptability

Industry

Higher Education

Description

School of Electrical Engineering and Computer Science – Faculty of EAIT 1x Full-time (100%) and 1x Part-time (80%), Permanent positions Base salary will be in the range $82,133.76 - $91,295.50 + 17% Superannuation (HEW Level 5) Based at our St Lucia Campus - Brisbane About This Opportunity We are seeking two motivated and organised Administration Officers to support our School of Electrical Engineering and Computer Science (EECS) due to a significant increase in HDR student enrolments and academic staff numbers, resulting in greater demand for research and operational administrative support. These permanent positions are essential to ensure efficient management of two Disciplines concerning: Providing high-level administrative coordination, project support, and stakeholder engagement. You will maintain streamlined processes for finance, HR, space allocation, and event coordination, enabling Discipline Leaders and staff to focus on core teaching and research priorities. Act as a first point of contact for administrative enquiries from staff and students within the Discipline. You will maintain effective relationships with stakeholders within the Discipline, while liaising with other professional support services across the School and Faculty where required. Other key responsibilities will include: Providing comprehensive administrative and executive support to school discipline leaders, staff, visitors, and HDR students, including human resources and finance functions, correspondence, reporting, event and travel coordination, and committee secretariat duties. Responsibilities include managing calendars, projects, space allocation, data and document management, and developing effective administrative systems and procedures. The role also involves coordinating workshops, seminars, and conferences, liaising with internal and external stakeholders, and serving as the primary point of contact for enquiries requiring interpretation of policies and procedures. About UQ As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: Up to 26 weeks paid parental leave/paid primary care leave 17% superannuation contributions + 17.5% annual leave loading Access to flexible working arrangements including, flexible start/finish times, purchased leave, and a condensed fortnight Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program On campus childcare options Affordable parking (from just $6.40 a day) Salary packaging options About You A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in administration, business or executive support; or an equivalent combination of relevant experience and/or education/training. Excellent interpersonal and verbal/written communication skills, including the ability to communicate effectively with people from diverse backgrounds and of varying social status. Sound problem solving skills and judgment in resolving or redirecting issues. Ability to manage and prioritise workloads, work independently or within a team and meet strict timelines with confidence. Adaptable and flexible approach to work with skills in dealing with difficult situations to meet changing needs and priorities. Well-developed organisational skills with high level attention to details and ensuring accuracy of information. Extensive experience in the use of a wide range of computer applications in a network environment, particularly Microsoft Office Suite of programs. Demonstrated capacity to effectively use University platforms such as UniFi and Expense Management System or the ability to rapidly gain such knowledge. Experience in reconciliation of credit cards, payment of invoices and the ability to interpret and abide by University policies and procedure in all areas of financial and administrative management. Appointment to this role is subject to the successful completion of relevant pre-employment checks, which may include verification of the right to work in Australia and Blue Card checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements. Work Rights? You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment. Questions? For more information about this opportunity, please contact Loretta Jamieson at loretta@uq.edu.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line. Want to Apply? We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload: Resume A cover letter summarising how your background aligns with the 'About You' section Our strength as an institution lies in our diverse colleagues. We are dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We are committed to attracting, retaining, and promoting diverse talent, particularly from Australia’s First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au. Other Information UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who do not meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. Applications close Sunday 18 January 2026 at 11:00pm AEST (R-59358). The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ is situated. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country. At the University of Queensland, we are proud to be one of Australia’s leading research and teaching institutions, consistently ranking among the top 50 universities worldwide. As a member of the prestigious Group of Eight (Go8) universities, UQ is widely recognised for its intensive focus on research and teaching excellence – evidenced by our numerous accolades including more teaching awards than any other Australian University and reflected in UQ being the number one recipient of ARC Fellowships and Awards nationally across all scheme years (totalling 452 awards worth $339 million). Our state-of-the-art facilities, libraries, and cutting-edge research centres offer unparalleled opportunities for academic and professional growth. With five faculties, a number of globally recognised research institutes, and over 100 research centres, we attract an interdisciplinary community of more than 7000 staff, supporting more than 55,000 current students from over 137 countries. UQ is dedicated to supporting the career aspirations of our students and staff. Our comprehensive career services provide personalized guidance, skills development, and networking opportunities to help you achieve your professional goals. Whether you are a student seeking internships and job placements or a staff member looking for career advancement, UQ is here to support you every step of the way. UQ values equity, diversity and inclusion and seeks to reflect the broader community by attracting and retaining high-quality staff from a range of backgrounds. Our commitment to equity, diversity, and inclusion aims to ensure that everyone at UQ feels valued and empowered to achieve their full potential. We are particularly interested to hear from people who bring diversity to UQ – whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Whether you are a recent graduate, an Academic, or an experienced professional, UQ offers a wide range of opportunities to help you grow and succeed. Explore our current job openings, discover our programs, and become part of a community that is dedicated to creating lasting, meaningful impact for the communities in which we live and work. For more information about working at UQ and our employee benefits (such as generous leave provisions, 17% superannuation, flexible working arrangements, and health and wellness discounts) please visit Why Work at UQ.

Responsibilities

The Administration Officers will provide high-level administrative coordination, project support, and stakeholder engagement for the School of Electrical Engineering and Computer Science. They will manage processes related to finance, HR, space allocation, and event coordination.