Administration Officer (Discipline Support) at University of Queensland

City of Brisbane, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

23 Jul, 26

Salary

93121.41

Posted On

24 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Financial administration, Event coordination, Travel coordination, Minute-taking, Diary management, Microsoft Office suite, Invoice processing, Reconciliation, Communication skills, Organizational skills, Attention to detail, Policy compliance, Executive support, Reporting

Industry

Higher Education

Description

School of Electrical Engineering and Computer Science Full-time, fixed-term position through to October 2026 Base salary will be in the range $83,776.44 - $93,121.41 + 17% super (HEW Level 5) Based at our St Lucia Campus About This Opportunity Join the School of Electrical Engineering and Computer Science as an Administrative Officer, where your work will sit at the heart of a vibrant, future‑focused academic discipline. In this pivotal professional role, you will provide high‑level research and operational administrative support, enabling academic leaders, staff and HDR students to thrive in an environment defined by collaboration, innovation and impact. Working closely with the Discipline team and broader Faculty partners, you will contribute to the smooth delivery of research activity, projects and priorities that support UQ’s purpose of creating change together. Key responsibilities will include: Providing high‑level research and operational administrative support to discipline leaders, staff, visitors and HDR students, including HR, finance, reporting, correspondence and event and travel coordination. Coordinating financial administration including UniFi requisitions, invoice processing, catering and hospitality, corporate card reconciliation and reimbursements. Acting as secretariat for School and discipline committees, including scheduling, preparing papers, minute‑taking and managing meeting logistics. Delivering executive support to the Discipline Leader, including diary management, travel coordination and support for University commitments. About You You are a proactive and highly organised professional who thrives in a fast‑paced academic environment and enjoys enabling others to do their best work. You bring sound judgement, strong communication skills and a service‑oriented mindset, with the confidence to manage competing priorities and complex information. You will demonstrate: A degree with subsequent relevant experience, or extensive experience and specialist expertise in administration, business or executive support, or an equivalent combination of education and experience. Excellent interpersonal, verbal and written communication skills, with the ability to engage effectively with people from diverse backgrounds and levels of seniority. Well‑developed organisational skills with strong attention to detail and a commitment to accuracy. Proven ability to manage workloads independently and collaboratively, meeting deadlines with confidence and flexibility. Experience using a broad range of computer applications, particularly the Microsoft Office suite, in a networked environment. Demonstrated capability in financial administration, including invoice processing, reconciliations and compliance with policies and procedures. The ability to quickly learn and effectively use University systems such as UniFi and Expense Management platforms. About UQ As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available. Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, on‑campus childcare, affordable parking, and salary packaging. Interested? For more information about this opportunity, please contact Loretta Jamieson | Operations Manager at loretta@uq.edu.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line. When you apply, please ensure you upload a resume and cover letter summarizing how your background aligns to the ‘About You’ section. Other Information Pre-employment checks may include: verification of the right to work in Australia and Blue Card checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements. We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing talent@uq.edu.au or calling +61 7 3365 2623. Applications close Thursday 30 April at 11.00pm AEST (R-63738). The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ is situated. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country. At the University of Queensland, we are proud to be one of Australia’s leading research and teaching institutions, consistently ranking among the top 50 universities worldwide. As a member of the prestigious Group of Eight (Go8) universities, UQ is widely recognised for its intensive focus on research and teaching excellence – evidenced by our numerous accolades including more teaching awards than any other Australian University and reflected in UQ being the number one recipient of ARC Fellowships and Awards nationally across all scheme years (totalling 452 awards worth $339 million). Our state-of-the-art facilities, libraries, and cutting-edge research centres offer unparalleled opportunities for academic and professional growth. With five faculties, a number of globally recognised research institutes, and over 100 research centres, we attract an interdisciplinary community of more than 7000 staff, supporting more than 55,000 current students from over 137 countries. UQ is dedicated to supporting the career aspirations of our students and staff. Our comprehensive career services provide personalized guidance, skills development, and networking opportunities to help you achieve your professional goals. Whether you are a student seeking internships and job placements or a staff member looking for career advancement, UQ is here to support you every step of the way. UQ values equity, diversity and inclusion and seeks to reflect the broader community by attracting and retaining high-quality staff from a range of backgrounds. Our commitment to equity, diversity, and inclusion aims to ensure that everyone at UQ feels valued and empowered to achieve their full potential. We are particularly interested to hear from people who bring diversity to UQ – whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Whether you are a recent graduate, an Academic, or an experienced professional, UQ offers a wide range of opportunities to help you grow and succeed. Explore our current job openings, discover our programs, and become part of a community that is dedicated to creating lasting, meaningful impact for the communities in which we live and work. For more information about working at UQ and our employee benefits (such as generous leave provisions, 17% superannuation, flexible working arrangements, and health and wellness discounts) please visit Why Work at UQ.

Responsibilities

The Administrative Officer provides high-level research and operational support to discipline leaders, staff, and students, including HR, finance, and reporting tasks. They also act as a secretariat for committees and provide executive support to the Discipline Leader.