SKILLS & EXPERIENCE

• Demonstrated experience in performing a range of administrative support duties including the preparation of reports and correspondence, minute taking and basic research activities.
• Appropriate word processing and computer skills including the ability to develop and maintain appropriate work recording and monitoring systems.
• Proven organisational and problem-solving skills and the ability to undertake and complete a number of activities within acceptable timeframes.
• Well-developed communication and interpersonal skills including the ability to deal competently with senior police members, external agencies and other personnel.
• Demonstrated ability to function within a team environment and deal appropriately with sensitive and highly confidential information and issues.
• An understanding of the customer service requirements of the position and a demonstrated record of strong commitment and achievement in meeting customer needs.
• A proven record of ethical behaviour and a demonstrated commitment to the Victoria Police Code of Ethics and Conduct and the Organisational Values.

REQUIREMENTS AND RELEVANT INFORMATION:

• Ongoing VPS-2 positions available.
• The position is located at the 31 Forensic Drive Macleod.
• The successful candidate will be required to provide a DNA sample (buccal swab) for use in laboratory quality control procedures (elimination purposes only).
• The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
• The incumbent must possess a Victorian Drivers Licence and the ability to obtain a Victoria Police Approved Driving Authority.
• We expect our people to foster a safe and inclusive environment where their behaviour and attitude reflects, builds upon and promotes a positive and collaborative workplace that respects the culture and values of Victoria Police.
  How to apply

ABOUT US:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.
Victoria Police is committed to creating a workplace that is safe and inclusive of all our people. We empower and expect our people, at all levels, to develop interpersonal connections and collaborate, use sound judgement, and create and innovate.
In alignment with the principle of self-determination, Victoria Police is dedicated to enhancing our collaboration with the Aboriginal community in Victoria as we build a culturally safe and inclusive workplace for Aboriginal and Torres Strait Islander employees. We continue to engage and build relationships with local Aboriginal communities and work closely with them to enhance opportunities and services aimed at empowerment, equality, and equal participation across all areas of the organisation.
We value the diversity and differences of our employees, including their age, gender, culture, religion, sexual orientation, abilities, and life experience. We celebrate these diverse experiences and perspectives as each person brings an informed and contemporary approach to our work which enhances the wellbeing of all. We aim to provide a safe place that is reflective of the community it serves, allowing everyone to bring their whole selves to work.”
Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps

Key Accountabilities include:

• Electronic recording of records and other details as required by legislation.
• Quality Control of Post-Conviction DNA orders obtained under s464 Crimes Act
• Maintain accurate records, filing systems, data entry and distribute documentation relevant to DNA samples and DNA orders.
• Answer incoming enquiries from customers, providing first line information/advice regarding DNA samples including legislative, Victoria Police policy and procedure compliance regarding DNA samples.
• Maintain, monitor and update online DNA training
• Provide administrative assistance, including compilation of statistics, preparation of audit lists, procedure manuals, reports and correspondence.
• Provide recommendations to management on administrative procedures, as appropriate.
• Provide ongoing administration to Section 464 of the Crimes Act to ensure Victoria Police responsibilities are met.
• Under direction undertake other administrative duties relating to DNA samples, Court orders and support Organisational direction as and if required

THE PURPOSE OF THE DNA ADMINISTRATION UNIT IS:

• Provide ongoing administration to Section 464 of the Crimes Act with respect to DNA samples to ensure Victoria Police’s responsibilities are met.
• Provide administrative assistance, including compilation of statistics, preparation of audit lists, procedure manuals, action plans, reports and correspondence.
• The Administrative Support Officer - is responsible for providing a quality administration service to the Biological Sciences Group on behalf of DNA Management Unit, particularly in relation to administrative actions required to ensure effective and efficient administration of person DNA samples taken under s464 Crimes Act 1958

Key Accountabilities include:

• Electronic recording of records and other details as required by legislation.
• Quality Control of Post-Conviction DNA orders obtained under s464 Crimes Act
• Maintain accurate records, filing systems, data entry and distribute documentation relevant to DNA samples and DNA orders.
• Answer incoming enquiries from customers, providing first line information/advice regarding DNA samples including legislative, Victoria Police policy and procedure compliance regarding DNA samples.
• Maintain, monitor and update online DNA training
• Provide administrative assistance, including compilation of statistics, preparation of audit lists, procedure manuals, reports and correspondence.
• Provide recommendations to management on administrative procedures, as appropriate.
• Provide ongoing administration to Section 464 of the Crimes Act to ensure Victoria Police responsibilities are met.
• Under direction undertake other administrative duties relating to DNA samples, Court orders and support Organisational direction as and if required.

FOR FURTHER INFORMATION ON THIS ROLE CONTACT: SERGEANT SIMON BORG ON 03 8533-1771 OR VIA EMAIL

Simon.borg@police.vic.gov.au or Sergeant Louisa ALTAVILLA on 9450-9910 or via email Louisa.Altavilla@police.vic.gov.au
We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process, please contact the Recruitment team via email FORENSIC-RECRUIT-ESTAB-MGR@POLICE.VIC.GOV.AU
Victoria Police is a contemporary and agile workplace and support flexible working arrangements.
If after reading this, you’re not sure you tick every single criteria box, but have the passion to get behind our purpose, the determination to face a challenge and a willingness to grow and learn, we think you should click the apply button anyway. We’re passionate about building a diverse and inclusive team, and love hearing from people like you.