Location: Victoria Park
Brand: Training & Employment
Date Posted: 26 Aug 2025
Job number: 2282
Type of employment: Permanent, Full Time – 9am-5pm
Location: Bentley WA, Office-based (with 1 day WFH flexibility)
Pay: 34.78 p.h. + super + salary packaging

ABOUT US

At Activ Pathways and genU Training, we proudly deliver valuable, job-ready and nationally recognised qualifications and vocational short courses producing genuine results for job seekers and those wanting to advance their careers.

WHAT WE’RE LOOKING FOR

We’re seeking someone who is:

• Digitally savvy, with excellent computer skills and the ability to work confidently across multiple platforms, databases, and systems
• Skilled in administration and high-volume data entry with strong attention to detail
• Organised, able to prioritise and manage deadlines in a fast-paced environment
• Solution-focused, proactive, and motivated to contribute to continuous improvement
• Ideally experienced with VETtrak (or a similar student management system)

ABOUT THE ROLE

The Administration Officer supports the quality and compliance of Registered Training Organisation (RTO) operations by delivering a range of centralised administrative functions.
This is a back-office role working closely with training coordinators, trainers, and managers to ensure smooth delivery and compliance of accredited training. With a strong focus on data integrity, reporting and funding submissions, you’ll play a key role in ensuring compliant and efficient regional training delivery.
You’ll be part of a close-knit, collaborative team that spans from VIC to WA. The team prides itself on supporting one another, sharing tasks, and encouraging problem-solving and continuous improvement.

KEY RESPONSIBILITIES

• Enter and review accredited course data, ensuring accuracy of student records, completions, and certification documentation
• Manage enrolment-related processes, including quality assurance checks, trainer-to-delivery mapping, withdrawals, and invoicing
• Prepare and submit accurate data and funding reports, identifying and correcting discrepancies
• Set up courses in the learning management system and support trainers/managers with administrative requirements
• Provide compliance support during audits and regular reporting cycles