Administration Officer at Griffith University

Gold Coast City, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

08 Sep, 26

Salary

92456.0

Posted On

10 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Financial Administration, Project Support, Committee Administration, Stakeholder Engagement, Procurement, Minute Taking, Report Writing, Data Collection, Budget Monitoring, Event Coordination, Web Content Management, Time Management, Written Communication, Verbal Communication, Problem Solving

Industry

Higher Education

Description

Company Description Every institution values excellence. What matters most is why. Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them. Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence. At Griffith Health, we're committed to improving health outcomes through world-class education, research, and community engagement. We're looking for an organised, proactive, and solutions-focused Administration Officer to join our team and play a key role in supporting the smooth operation of our dynamic and fast-paced environment. This is an exciting opportunity for an experienced administrator who enjoys variety, takes initiative, and thrives on building strong relationships while delivering high-quality support across a broad range of activities. Job Description Reporting to the Senior Executive Officer, you will provide comprehensive administrative support to the day-to-day operations of Griffith Health. You'll work closely with academic and professional staff, contributing to projects, events, financial administration, business processes, and operational activities that support the success of our students, staff, and wider community. Your responsibilities will include: Managing diaries, meetings, travel arrangements, records, and the flow of information across the portfolio. Coordinating administrative processes and identifying opportunities for continuous improvement. Supporting projects through research, data collection, reporting, and document preparation. Maintaining databases, online systems, and records to ensure information is accurate and accessible. Processing procurement requests, invoices, financial transactions, and monitoring budget expenditure. Assisting with the preparation of reports, presentations, recommendations, and business cases. Supporting committees and working groups, including agenda preparation, minute-taking, and action tracking. Coordinating events, activities, and stakeholder engagement initiatives. Reviewing and updating web content to ensure information remains relevant and current. Building strong working relationships with colleagues across the University and external stakeholders. About you You are a highly organised professional who enjoys working in a collaborative environment and takes pride in delivering exceptional administrative support. You will bring: A minimum associate diploma qualification and relevant administrative experience, or an equivalent combination of skills, knowledge, and experience. Strong organisational and time-management skills with the ability to manage multiple priorities. Excellent written and verbal communication skills. Experience preparing professional reports, presentations, correspondence, and other business documentation. Confidence working with databases, financial systems, spreadsheets, and online platforms. Strong attention to detail and a commitment to delivering accurate, high-quality work. A proactive approach to problem-solving and process improvement. The ability to build productive relationships with a diverse range of stakeholders. Experience in financial administration, project support, committee administration, or higher education environments will be highly regarded. What we can offer This is a continuing, full-time position based at the Griffith University Gold Coast. As Griffith is a multi-site University you may be required to work across other locations. Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples. Salary Range The full time equivalent base salary will be HEW Level 5 range $82,415 - $92,456 per annum + 17% superannuation. The total FTE package will be in the range $96,426 - $108,174 per annum. Additional Information Why Griffith? As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer: 50% fee discount for work related post graduate Griffith degrees Mix of on campus and work from home options available and a supportive work environment Salary packaging options and corporate health discounts How to apply At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience. Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy. Please submit your application online and ensure it includes the following: A covering letter outlining your suitability for the role (please refer to the About You section above and the position description) Current curriculum vitae/resume including full contact details Applicants must have unrestricted working rights. VISA sponsorship is not available for this position. For further information specifically about this role, please contact Tasha Langham, Senior Executive Officer at [email protected]. For application and recruitment advice, please contact Jinita Dhall, Talent Acquisition Partner at [email protected]. Closing date: Wednesday, 24 June 2026 at 11:59pm AEST. All applications must be submitted online. Please allow at least 1 – 2 weeks from the closing date to expect an application update. Primary Location (Campus): Gold Coast Employment Type: Full Time Department ID: Pro Vice Chancellor (Health) - PVH Appointment Type: Continuing

Responsibilities

Provide comprehensive administrative support to the day-to-day operations of Griffith Health, including managing diaries, travel, and financial transactions. Coordinate business processes, support committees, and maintain databases to ensure operational efficiency for students and staff.