Administration Officer (Internal Only) at City of Greater Geelong

, , -

Full Time

Start Date

Immediate

Expiry Date

16 Aug, 26

Salary

73796.0

Posted On

18 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Financial Administration, Customer Service, Report Preparation, Records Management, Invoice Processing, Banking Reconciliation, Stakeholder Communication, Database Management, Organizational Skills

Industry

Government Administration

Description

About the role We are seeking a highly organised and customer-focused Administration Officer to join the Swim, Sport and Leisure team. This role is responsible for delivering professional administrative support across the department, ensuring efficient daily operations and high-quality customer service to staff, members, and the wider community. Working in a fast-paced environment, you will manage a variety of administrative, finance, and customer service tasks while supporting the department’s commitment to providing outstanding leisure and recreation services. Key responsibilities include: * Provide professional administrative support to the Swim, Sport and Leisure department * Prepare correspondence, reports, and maintain accurate records and documentation * Process invoices, purchase orders, banking reconciliations, and finance administration tasks * Respond to enquiries from staff, members, suppliers, and the general public * Maintain customer information and database systems including Centaman * Support staff with memberships, systems, policies, and procedures * Assist in improving customer service processes and operational efficiencies * Ensure compliance with organisational policies, procedures, and records management requirements About you You are an experienced administration professional with strong organisational skills and a keen eye for detail. You thrive in busy environments, can manage competing priorities effectively and are confident communicating with a wide range of stakeholders. Essential Experience: * Relevant qualifications in Administration and/or Business Management or relevant experience * Demonstrated secretarial and administrative experience specifically in the preparation of reports, correspondence and letters and processing of invoices, purchasing and finance administration. If this sounds like the role for you, then click apply now! A career with us We’d love for you to continue your career with the City and set the benchmark for a sustainable, inclusive and culturally safe workplace. With a range of benefits, flexible working options, learning and development opportunities, support services and the opportunity to give back to the community, the City has so much to offer! Click https://www.geelongaustralia.com.au/employment/article/item/8d1155a0d84344d.aspx [https://www.geelongaustralia.com.au/employment/article/item/8d1155a0d84344d.aspx] to view all the benefits to you working at the City. We support accessibility and encourage discussions about any adjustments or support you may need during the recruitment process. Applications and Enquiries Click the Position Description link to view more information about this position. Enquiries: Jessica Callahan, Coordinator Membership Sales and Customer Services | jessica.callahan@geelongcity.vic.gov.au [jessica.callahan@geelongcity.vic.gov.au] Click the Apply button to submit your application or find out more about this opportunity. If we can assist you with any reasonable adjustments in order to submit your application for this role, please contact the Talent Acquisition team via email at careers@geelongcity.vic.gov.au [careers@geelongcity.vic.gov.au] noting your preferred method of communication and contact details and a member of the team will be in touch. We collect demographic data to help us learn who our advertisements are reaching and how we can reach an even more diverse audience. We are committed to building a more diverse team. Your responses to our demographic questions are strictly confidential and will not be individually shared.

Responsibilities

Provide professional administrative and financial support to the Swim, Sport and Leisure department. Manage customer enquiries, maintain database systems, and ensure compliance with organizational policies.