Administration Officer (Kuwaiti Nationals) at Kuwait Steel

Ahmadi, Ahmadi Governorate, Kuwait -

Full Time

Start Date

Immediate

Expiry Date

29 Jul, 26

Salary

0.0

Posted On

30 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Operations, Visa Processing, Facility Management, Budget Planning, Process Improvement, Vendor Management, Project Management, Health And Safety Compliance, Data Analysis, Reporting, Inventory Management, Financial Compliance, Standard Operating Procedures

Industry

mining

Description

Job description: - Oversee and manage the day-to-day administrative operations of the organization. - Handle employee’s visa renewal, new joiners visa issuance and separated employee’s visa cancellation. - Ensure all local authority company’s licenses are renewed on time. - Coordinate with various departments to ensure smooth workflow and efficient processes. - Implement best practices and standard operating procedures for administrative tasks. - Lead efforts to maintain and improve office facilities, ensuring a safe, comfortable, and functional environment. - Ensure high quality of services provided to all Kuwait Steel employees including but not limited to Catering, Cleaning, Clinic, gardening, accommodation, and transportation services. - Collaborate with vendors and service providers for facility maintenance and repairs. - Monitor and manage office supplies, equipment, and inventory. - Assist in budget planning and allocation for administrative and general service functions. - Monitor expenses, review financial reports, and identify cost-saving opportunities. - Collaborate with finance teams to ensure accurate invoicing and financial compliance. - Analyse existing processes and procedures to identify areas for improvement. - Lead initiatives to streamline processes, enhance efficiency, and reduce operational bottlenecks. - Implement changes and monitor their effectiveness. - Oversee and manage special projects related to administrative and general service functions. - Develop project plans, allocate resources, track progress, and ensure timely completion. - Ensure compliance with relevant regulations, policies, and procedures. - Implement and enforce health and safety measures within the organization. - Collect and analyse data to generate reports and insights for management decision-making. - Provide regular updates and reports on administrative and general service activities. Job Qualifications: A bachelor's degree in business administration, management, or a related field (or equivalent experience). 3 to 5 years of relevant experience in administrative and general service roles.

Responsibilities

The Administration Officer will oversee daily administrative operations, including visa processing, facility management, and service coordination for employees. They are also responsible for budget planning, process optimization, and ensuring compliance with company policies and safety regulations.