The Role
This role involves managing an array of administrative tasks, supporting LinkMedia FZ-LLC’s Dubai office and the parent office, LinkMedia Corporation Ltd (UK). You will also assist the AGBI team in Dubai as and when required. Arabian Gulf Business Insight (agbi.com), is a business news platform dedicated to creating insightful content for senior business leaders across the MENA region and global markets. • Reporting to: Director of Operations (UK), Administration Manager (UK), Editor in Chief, AGBI (UAE) • Location: Dubai Media City office • Terms and benefits: Two-year fixed-term contract. 36-hour work week. 30 days’ annual leave. Health insurance provision and annual home leave allowance on completion of each year’s service. Finance administrative duties: • Processing purchase and sales invoices on Xero • Processing staff expenses • Reconciling the petty cash account • Preparing quarterly VAT returns • Assisting with tracking and updating the cash flow forecast • Assisting with preparation of financial reports as and when required HR administrative duties: • Setting up HR files and keeping them up to date and compliant • Tracking staff annual leave and sickness/other absence • Assisting with recruitment administration, including the onboarding of new staff members • Assisting with visa applications and visa renewals General office support tasks: • Ordering office stationery and supplies • Managing third party vendors • First point of contact with the landlord • Assisting with IT requirements AGBI responsibilities: • Maintaining and updating the rota including holiday and absence recording • Tracking editorial commissions (including the chasing and checking of invoices) • Sales administration support (including issuing booking forms and raising invoices) • Planning and organising projects, managing the editorial and commercial events calendar (including arranging travel, scheduling meetings and event administration) • Ad hoc support as and when required
Requirements
About You: Knowledge and previous experience: • Demonstrable work experience in office management, HR administration and Finance • Working knowledge of XERO or equivalent accounting software • Proficiency in Word, Excel and Google docs; familiarity with Slack • A high standard of written and spoken English • A high standard of numeracy Skills: • Excellent attention to detail • Excellent communication skills • Excellent organisational and time management skills • Excellent numerical skills • High degree of self-motivation and flexibility, whilst also able to take direction from team members • Able to multi-task, adjust priorities at short notice and stay calm under pressure • Fully understand the importance of discretion and confidentiality when dealing with HR and Finance matters
About the company
LinkMedia FZ-LLC is the UAE office of LinkMedia Corporation Ltd, publishers of AGBI and Hyphen. LinkMedia Corporation is a UK-based company offering services across all aspects of media production, ranging from TV and film to media startups and content for diverse digital platforms

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