Administration Officer (PAO) at Hong Kong Metropolitan University

, Hong Kong, China -

Full Time

Start Date

Immediate

Expiry Date

15 Dec, 25

Salary

0.0

Posted On

16 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administration, Finance Management, Procurement, Human Resources, Database Management, Report Preparation, Event Management, Communication Skills, Organizational Skills, Problem-solving Skills, Attention to Detail, Self-motivated, Multitasking, Chinese Word Processing, MS Office Proficiency

Industry

Description

Founded in 1989, Hong Kong Metropolitan University (HKMU) is a modern, vibrant and dynamic university. We tailor our professional programmes to adapt to market trends and meet industry needs, thus providing our students with quality professional education and clear career paths. Being the first University of Applied Sciences (UAS) in Hong Kong, we pledge to play a pioneering role in enhancing recognition of vocational and professional education and training, and nurturing talents with both applied skills and knowledge. As a faculty-driven, student-centred university in support of innovative teaching and learning, strategic research, and stakeholder outreach to provide maximum benefit to our communities, we conduct research that advances knowledge and enhances teaching, focusing on strategic areas, including digital humanities and literature, international business, gerontechnology, personalised care, smart city, open and innovative education, and bilingual learning and teaching. HKMU is becoming an ever more vital link in addressing and helping Hong Kong to solve many difficult challenges – as part of our involvement in, and commitment to, the ‘metropolis’ of Hong Kong. Our plans to expand into the Greater Bay Area (GBA) will also cultivate talent to serve Hong Kong and the wider metropolitan GBA. For more information about the University, please visit https://www.hkmu.edu.hk. We are now looking for a suitable person to fill the following position in the Public Affairs Office: Major Duties and Responsibilities The Public Affairs Office (PAO) is seeking a self-motivated and detail-oriented Administration Officer to support the efficient operation of the office. The successful candidate will be responsible for the following key duties: Developing, reviewing, implementing, and improving office operational and administrative procedures to optimise efficiency and ensure smooth daily operation of the Office; Managing and executing finance and procurement tasks, including monitoring budgets, expense tracking, petty cash management, procurement (tendering) of goods and services, and invoice handling; Performing human resources functions, including recruitment, onboarding, and administrative support for new employees; Maintaining up-to-date and well-organised databases and filing systems to ensure accuracy and accessibility of office records and information; Coordinating and preparing regular office reports; Assisting with filing and uploading news clippings to relevant platforms; Managing event registration and providing logistical support; and Undertaking ad-hoc projects and other duties, as assigned by the Director. Candidates Candidates should possess the following qualifications, experience and competence: A recognised degree with at least 3 years’ relevant experience in general administration, secretarial duties and handling financial procedures; Good command of both spoken and written English and Chinese (proficiency in Putonghua is an advantage); Solid understanding of financial and administrative processes; Proficiency in computer applications, including MS Word, Excel, Powerpoint, SharePoint and Chinese word processing; Strong organisational and multitasking abilities; Attention to detail and problem-solving skills; Good interpersonal and communication skills, Self-motivated, quick to learn and capable of working independently with a strong sense of responsibility and can-do spirit; and Flexible and willing to work outside office hours when required. Shortlisted candidates will be invited to attend a trade test and interview. Terms and Conditions for Appointment An attractive remuneration package, including basic salary, an end-of-contract gratuity, and a discretionary incentive payment, where applicable, will be offered to the right candidates. Generous annual leave, staff-development sponsorships, medical and dental benefits, and life insurance coverage will also be provided. To Apply Candidates who are interested in joining us may submit their applications via the University’s eRecruitment System. The personal data collected will be used for the purpose of considering your application for employment. For details, please refer to the “Personal Data (Privacy) Notice for Job Applicant” on the University’s website. If you are not contacted by the University within eight weeks from the closing date of application, you may assume that your application was unsuccessful.

Responsibilities

The Administration Officer will support the efficient operation of the Public Affairs Office by developing and improving administrative procedures, managing finance and procurement tasks, and performing human resources functions. Additional responsibilities include maintaining databases, preparing reports, and providing logistical support for events.