Administration Officer/Receptionist at Cubic Corporation

Brisbane, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

22 Dec, 25

Salary

0.0

Posted On

23 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Receptionist, Administration, Microsoft Office, Communication Skills, Time Management, Multitasking, Organizational Skills, Customer Service, Document Control, Travel Arrangements, Event Coordination, Facilities Management, Purchase Requisitions, Team Collaboration, Problem Solving, Professional Manner

Industry

IT Services and IT Consulting

Description

Business Unit: Cubic Transportation Systems Company Details: When you join Cubic, you become part of a company that creates and delivers technology solutions in transportation to make people’s lives easier by simplifying their daily journeys, and defense capabilities to help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is committed to solving global issues through innovation and service to our customers and partners. We have a top-tier portfolio of businesses, including Cubic Transportation Systems (CTS) and Cubic Defense (CD). Explore more on Cubic.com. Job Details: Job Title: Receptionist Administration Officer AUS Job Summary: The Receptionist & Administration Officer is responsible for reception and general administration duties. Incumbents of this role will work under general supervision and direction. Essential Job Duties and Responsibilities: Receive visitors to the premises, notify relevant company personnel and maintain the visitor register log; arrange for and coordinate access cards, employee ID’s and business cards as required. iPad is charged. Ensure all temporary passes have been returned Ensure the reception area and adjoining meeting rooms are refreshed throughout the day, kept clean, neat and tidy. Process new staff and staff leavers in Workday, ensuring all site passes are collected and access disabled. ID photos to be uploaded on Workday Before each holiday, confirm voice recorded announcements are changed and updated; Check tenancy doors are locked and phone diversions are in place. Air-conditioning has been arranged with base building management for staff working during this period. Provide footage and door report for management as required Ensure the dashboard information in the reception area is up-to-date. Report difficulties; refresh and re-start dashboards when advised of outages Maintain and manage conference room calendars, including making booking for staff to ensure no meetings are overlapping nor have conflicting meetings at the same time Manage the cabcharge scheme, issue and return of IT equipment HDMI Cables, Remotes and Jabras kept at reception Undertake travel and accommodation arrangements for management and other personnel Collect, register, file and distribute incoming and outgoing correspondence in various document control systems Arrange couriers and taxis as required by management Arrange on-site parking with Base building management as required by management Order promotional, lanyards and drink bottles and other Cubic branded products as required by management Liaise with Canon for servicing of multi-function printer/copiers Prepare Purchase Requisitions in SAP; Purchase order receipting, and code invoices for approval Maintenance office and kitchen supplies (the latter include first aid kits, milk order and fruit box deliveries) Assist the Facilities team by reporting and liaising with Building Managers on facility maintenance queries Assist the Facilities team with purchasing of appliance, crockery, cutlery and glasses for the breakout rooms Organise and/or assist with company functions; and arrange catering for meetings as and when required Arrange for flowers and gifts as requested by management Assist with employee service award programs where required Ensure reception and kitchen area are clean and tidy Maintain document storage including recalling and archiving of files Ensure the office is stocked with stationery, office kitchen items, coffee accessories, fruit and milk. General Duties and Responsibilities: Comply with Cubic’s Quality Management System Comply with Cubic Occupational Health, Safety and Environment policies and procedures Comply with security in accordance with established policies and procedures of the organisations Comply with Cubic Human Resources Procedures Other duties as requested Minimum Job Requirements: Qualifications Desirable: Certificate in Office Administration or equivalent Skills/Experience/Knowledge Essential: Minimum 3-5 years’ experience in a receptionist position including general office administration Excellent Microsoft Office skills Personal Qualities Outgoing, enthusiastic and organised Excellent verbal and written communication skills and excellent phone manner Able to work autonomously whilst contributing to the team Can do attitude with great time management skills and the ability to multitask Ability to develop sound relationships and represent the company as the first point of call Professional manner Condition of Employment: Successful outcome of a National Police Check The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need #LI-DM1 Worker Type: Employee Cubic creates and delivers technology solutions in transportation that make people’s lives easier by simplifying their daily journeys, and defense capabilities that help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is committed to solving global challenges through innovation and service to our customers and partners. We have a top-tier portfolio of businesses, including Cubic Transportation Systems (CTS) and Cubic Defense (CD). CTS is an industry-leading integrator of payment and information solutions and related services for intelligent travel applications. CTS delivers integrated systems for transportation and traffic management, delivering tools for travelers to choose the smartest and easiest way to travel and pay for their journeys, and enabling transportation authorities and agencies to manage demand across the entire transportation network. Cubic Defense provides networked Command, Control, Communications, Computers, Cyber, Intelligence, Surveillance and Reconnaissance (C5ISR) solutions, and live, virtual, constructive and game-based training solutions for both U.S. and Allied Forces. These mission-inspired capabilities enable assured multi-domain access; converged digital intelligence; and superior readiness for defense, intelligence, security and commercial missions. Cubic is proud to have a presence in over 60 countries and employ over 5,000 people worldwide. We are committed to hiring and retaining a diverse workforce and are proud to be an Equal Opportunity/Affirmative Action-Employer. We are committed to ensuring a workplace free of discrimination based on race, color, religion, age, disability, genetic information, sex, sexual orientation, gender identity, or national origin, military or veteran status, and any other basis protected by applicable law. For more information on Equal Employment please visit: http://www.cubic.com/Careers/Applicant-Help To learn more, visit Cubic.com. Follow us on LinkedIn!

Responsibilities

The Receptionist & Administration Officer is responsible for reception and general administration duties, including managing visitor access and maintaining the reception area. Additional responsibilities include processing staff changes, managing conference room bookings, and assisting with travel arrangements.