Salary Range: $73,391 - $75,696 per annum pending experience
Tenure: Full Time, Permanent
Commencing Date: Monday, 18 August 2025
Closing Date: Monday, 11 August 2025
Townsville Catholic Education supports a diverse region extending from Townsville to the Burdekin and Whitsunday regions in the South, North to Ingham and Halifax, South-West to Winton, and West to the border with the Northern Territory, encompassing Mount Isa and several small, isolated western towns and east to Palm Island.
Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos. We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission.
Townsville Catholic Education is currently seeking an experienced and dedicated administration professional to support the Director for School Improvement Services and Facilities Administrator.
With a focus on high level customer service and confidential administrative support, this role will see you performing a full range of secretarial and administrative support functions to ensure the smooth delivery of services across both Directorates.

KEY ACCOUNTABILITIES

• Assist with the coordination and project management of QCEC Block Grant Authority (BGA) submissions and self-funded projects, ensuring adherence to deadlines, documentation standards, and reporting requirements.
• Maintain grant tracking spreadsheets and support with building openings.
• Liaise with external stakeholders such as the Non-State Schools Accreditation Board (NSSAB) and the Queensland Catholic Education Commission (QCEC), ensuring compliance with their guidelines and requirements as part of the School Improvement Services operations.
• Manage electronic diaries, schedule meetings, and liaise with internal and external stakeholders.
• Organise professional development events, including travel, accommodation, and logistics.
• Oversee fleet vehicle compliance and servicing.
• Contribute to maintaining and updating the TCEO/Principal Calendar.
• Process purchase orders, expense claims, and funding reimbursements.
• Support budget planning and financial reporting.
• Ensure accurate record-keeping and reporting.
• Maintain quality systems and upload documents to Sharehub.
• Provide secretariat support to committees.
• Support general administrative tasks and internal communications, including newsletters via MailChimp
  Townsville Catholic Education has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk.

Please refer the Job description for details