Administration Officer at University of Queensland

, , Australia -

Full Time

Start Date

Immediate

Expiry Date

04 Apr, 26

Salary

91295.49

Posted On

04 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Customer Service, Interpersonal Skills, Microsoft Office Suite, University Administrative Systems, Attention To Detail, Time Management, Teamwork, Budgetary Guidance, Financial Administration, Travel Coordination, Procurement, Standard Operating Procedures, Stakeholder Liaison, Operational Efficiency, Problem Solving

Industry

Higher Education

Description

TC Beirne School of Law based in the Faculty of Business, Economics and Law (BEL) Full-time (100%), fixed-term position for up to 12 months Base salary will be in the range $82,133.75 - $91,295.49 + 17% Superannuation (HEW Level 5) Based at our St Lucia Campus About This Opportunity We are seeking a motivated, energetic and organised Administration Officer to support the effective and efficient operations of the Law School. Reporting to the School Manager, you will be responsible for delivering a wide range of administrative processes to support the School's operational needs. Key responsibilities will include: Provide a high-level of administrative support to the School Manager to assist with the operational requirements of the School Function as the initial point of contact for enquiries relating to financial administration support within the School and advises on local budgetary matters Provide guidance and support to academic staff regarding UQ Policy and School Guidelines Organise the office financials, for example managing billing, purchase orders, reimbursements, processing of claims for scholarships, and other expenses according to University financial policy and procedures Assist with travel coordination, for example lodging travel requests, booking flights and accommodation Assist with the School’s asset register, procurement of equipment, and storage requirements Assist with the administration and the distribution of the School’s Law Journal Competently utilise a range of desktop-based programs and management information systems Liaise with internal and external stakeholders to maintain relationships which support the operational outcomes for the School Develop and maintain standard operating procedures for the effective and efficient functioning of the School's operations Any other duties as reasonably directed by your supervisor. About UQ As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: Up to 26 weeks paid parental leave/paid primary care leave 17% superannuation contributions + 17.5% annual leave loading Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program On campus childcare options Affordable parking (from just $6.40 a day) Salary packaging options About You A degree or diploma with subsequent relevant experience or financial administrative experience or an equivalent combination of relevant experience and/or education training Demonstrated skills in providing a high level of customer service, including effective interpersonal skills Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook) Demonstrated knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge High level of accuracy and attention to detail Ability to work independently and as part of a team Demonstrated ability to set own priorities, monitor work processes, manage time appropriately, meet regular deadlines, initiate and take follow up action Commitment to upholding the University's values, and with the outstanding personal qualities of openness, respectfulness and integrity. The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check etc. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment. Questions? For more information about this opportunity, please contact the Law School Manager, Allanah Yu at schoolmanager@law.uq.edu.au For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line. Want to Apply? We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload: Resume A cover letter summarising how your background aligns with the 'About You' section Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au. Other Information UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. Applications close Friday 16 January 2026 at 11.00pm AEST (R-59066). Please note that interviews have been tentatively scheduled for mid-January 2026. The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ is situated. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country. At the University of Queensland, we are proud to be one of Australia’s leading research and teaching institutions, consistently ranking among the top 50 universities worldwide. As a member of the prestigious Group of Eight (Go8) universities, UQ is widely recognised for its intensive focus on research and teaching excellence – evidenced by our numerous accolades including more teaching awards than any other Australian University and reflected in UQ being the number one recipient of ARC Fellowships and Awards nationally across all scheme years (totalling 452 awards worth $339 million). Our state-of-the-art facilities, libraries, and cutting-edge research centres offer unparalleled opportunities for academic and professional growth. With five faculties, a number of globally recognised research institutes, and over 100 research centres, we attract an interdisciplinary community of more than 7000 staff, supporting more than 55,000 current students from over 137 countries. UQ is dedicated to supporting the career aspirations of our students and staff. Our comprehensive career services provide personalized guidance, skills development, and networking opportunities to help you achieve your professional goals. Whether you are a student seeking internships and job placements or a staff member looking for career advancement, UQ is here to support you every step of the way. UQ values equity, diversity and inclusion and seeks to reflect the broader community by attracting and retaining high-quality staff from a range of backgrounds. Our commitment to equity, diversity, and inclusion aims to ensure that everyone at UQ feels valued and empowered to achieve their full potential. We are particularly interested to hear from people who bring diversity to UQ – whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Whether you are a recent graduate, an Academic, or an experienced professional, UQ offers a wide range of opportunities to help you grow and succeed. Explore our current job openings, discover our programs, and become part of a community that is dedicated to creating lasting, meaningful impact for the communities in which we live and work. For more information about working at UQ and our employee benefits (such as generous leave provisions, 17% superannuation, flexible working arrangements, and health and wellness discounts) please visit Why Work at UQ.

Responsibilities

The Administration Officer will provide high-level administrative support to the School Manager and assist with various operational requirements of the Law School. Responsibilities include managing financial processes, coordinating travel, and liaising with stakeholders.